What are the responsibilities and job description for the Executive Administrative Assistant position at netPolarity, Inc. (Saicon Consultants, Inc.)?
Looking for those who can work on W2|
Job details are Shared below :
Job Title : Admin Assistant (Sr.)
Location : Santa Clara, CA (Onsite). Part-Time / 9a - 1p Mon-Fri
Job Duration : 12 m Contract with potential for conversion
Primary Skills :
Direct work experience supporting executive-level leaders and experience of executive administrative support at a senior level
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Experience with different levels of management, customers, and employees to exchange information and take appropriate action.
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Strong organizational and communication skills; ability to work independently as well as part of a team
PREFERRED EXPERIENCE :
Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel.
Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion.
Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required.
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules.
Obtain, assemble, and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence.
Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes.
Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc
Summary : THE ROLE :
We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role, you will partner with other executive assistants and interact with various levels of management, customers, and employees, assisting our Senior Vice President manage day to day priorities. The environment is fast paced, dynamic, and collaborative.
THE PERSON :
The ideal candidate will have significant experience navigating a complex C-Suite environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries and information
Qualification :
Bachelor's degree or equivalent experience.
Please respond at the earliest to speed up the interview process. I will contact you if I need further details.
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