Executive Administrator

**Please read full description to apply or applicants will not be considered.**

Network Architects is seeking a full-time Executive Administrator & Inside Sales Representative to join our team in Kirkland, WA. This position is responsible for providing comprehensive support to the Owner and other members of Executive Leadership. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This position will also provide administrative support in a one-on-one working relationship. The position will provide and lead support to both internal and external parties in a manner that reflects positively on the Company. The employee must be creative and enjoy working within an Information Technology environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

About the Company

Network Architects is a privately held full-service IT integration company headquartered in Kirkland WA. With physical offices in multiple states, we help small, medium, and large businesses succeed in the digital space by using innovative technology and the engineering talent of our professional managed services and global IT support teams. Among the managed IT services we offer are cloud management, network management, security management, helpdesk services, business continuity/disaster recovery solutions, cyber security training, infrastructure cabling, hardware/software sales and more.

Visit us at www.networkarchs.com to learn more.

Job Responsibilities

• Exercise considerable judgment and discretion in handling requests for meetings, appointments, and phone calls. Manage the Owner’s calendar with an excellent sense of prioritizing important items.
• Assist with inside sales quotes roughly 60% of the day, no cold calling but coordination and handling of sales inquires will be required.
• Provide Owner with appropriate preparation before meetings and check-ins, including creating agendas, providing reminders about content and action items and tracking follow-up items
• Assist in coordinating meetings and events including booking locations.
• Contact vendors for quotes, scheduling, ensure project completion, and make payment for various services.
• Serve as key liaison between owner and key internal and external partners.
• Manage internal communication and prioritization, including organizing, flagging and managing action items and tasks, and holding key players accountable to priorities.
• Write and edit internal and external communications.
• Conduct research and draft memos for Owner.
• From time to time record minutes during meetings.
• Assist with additional general office tasks as needed.
• Set-up audio/video equipment for in-house meetings.
• Attend trainings as scheduled and assigned.
• Basic reconciliation of A/R checks and create deposits.
• Assist with onboarding of HR paperwork.
• Request additional details from distributors for deal registrations.
• Assist with tracking software license agreements.
• Additional duties as assigned by supervisor.

Knowledge, Skills and Abilities

• Communication – positive, professional, and concise in all communications
• Problem Solving – proactive approach to resolving problems, while serving as a resource to the team and our members
• Commitment to excellence - perform duties at the highest level possible on a consistent basis
• Decision making - sound judgment based on research and best business practices
• Teamwork - shares information, collaborative, supports team, reliably
• Work standards - sets and maintains high performance standards with strong attention to detail and accuracy
• Planning and organizing – effectively manages priorities, allocates resources properly, and works responsibly to achieve objectives
• Initiative - takes action to influence events, generates ideas for improvement, and goes above and beyond what’s expected
• Leadership - self-aware, actively mentors and coaches team members, thinks strategically
• Flexibility - Ability to handle competing priorities, multitask, and work collaboratively in a fast-paced team environment. You plan and organize priorities to maximize your time and achieve results.
• Enthusiastic – superior customer service experience and knowledge. Ability to interface and maintain effective relationships with internal and external customers
• Integrity - you are a leader with excellent work standards. You take initiative & think outside the box.
• Tech Savvy – you embrace technology, learn quickly, and research potential solutions first
• Analytical- Ability to review and analyze data, reports, emails and prioritize.

Qualifications

• Three (3) plus years of previous administrative/office support experience.
• Four (3) years of previous EA experience desired.
• Bachelor’s degree or similar educational background.
• Active WA State Licensed Notary Public preferred.
• Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint, and Teams).
• Strong attention to detail and ability to prioritize information.
• Successful completion of background check and drug screen required.
• Must be legally qualified to work in the U.S. meeting I-9 guidelines.
• References will be required as well as historical salary verification.

To Apply

• Provide an updated resume with all personal contact information
• Provide a cover letter stating most recent salary, along with desired salary expectations.
• This position is only open to local applicants that are ready to begin asap, if you cannot meet this requirement please refrain from applying.
• Please state what makes you the ideal applicant as it relates to handling inside sales inquiries, quote generation, and critical timelines.
• Please state if there is anything in your background that would prevent you from passing a background check
• Must be willing to begin work within 2 weeks of a successful job offer

*Failure to complete the above steps will remove you from consideration. The above job description in its entirety is very accurate, if your background and skillset does not match please do not apply*

Job Type: Full-time

Pay: $60,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person

Salary : $60,000 - $100,000