Project Administrator

National Technologies (NTI) is a premier turn-key provider of fiber optic and data center installation services. Whether it be learning the latest techniques in the field or working with vendors to maximize material performance, NTI is consistently on the leading edge of innovation in the Telecommunications field.

If being a part of a tight-knit organization that gets to operate in some of the most innovative environments around the world sounds like a dream job, then you should experience the culture at NTI! While providing the typical perks a large company offers, NTI remains true to its roots and at the core of our Company is a family-oriented business that treats our team as integral members of the organization and not just a number. The open door, collaborative nature of NTI allows for professional growth and cultivates the ideas to keep our Company moving into the future of the industry!

Job Summary

The Project Administrator will support a Sr. Project Manager by blending administrative and project coordination responsibilities to ensure seamless operations and project execution. This role requires a highly organized, detail-oriented professional who can manage day-to-day office operations while supporting project-related tasks such as quote entry, vendor management, and project tracking. The Project Administrator will act as a critical link between the Sr. Project Manager, vendors, and internal teams, ensuring efficient communication, documentation, and resource coordination.

Responsibilities

• Provide high-level administrative support to the Sr. Project Manager and designated market management team.
• Maintain office records, files, and sensitive materials, including license renewals, vehicle registrations, and new hire paperwork.
• Plan and coordinate onsite and offsite events, including catering, agendas, and venue bookings.
• Assist with new hire processes, including scheduling and onboarding guidance.
• Enter quotes and project budgets into NetSuite, ensuring accuracy and alignment with project plans.
• Create and update purchase orders (POs) for vendors and subcontractors, tracking material deliveries and updating project managers on ETAs.
• Validate receipt of materials and update NetSuite accordingly.
• Onboard new vendors, customers, and contractors in collaboration with the Supply Chain team.
• Manage NetSuite updates for active projects, including budget adjustments, change orders, and resource assignments.
• Support billing requirements for projects in both internal and external pay applications to ensure timely submissions for payments.
• Generate financial reports and project tracking updates as required.
• Reinforce expected behaviors and processes for technician resources.
• Represent the office professionally, handling inquiries and maintaining confidentiality.
  
  

Qualifications & Skills

• Effective interpersonal and communication skills, both verbal and written.
• Proven ability to multitask, prioritize tasks, and maintain composure in dynamic environments.
• Strong customer service skills with a high sense of urgency and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and NetSuite (preferred).
• Knowledge of material orders, tracking, and vendor management.
• Ability to work independently and collaboratively within a team.
• Highly organized with a strong focus on accuracy and confidentiality.
  
  

Education And Experience

• 1 – 3 years of experience in construction and/or telecommunications industry.
• Associate degree, or equivalent work experience.
• Ability to read and write in English.
• Ability to work OT when needed
• Ability for travel (5% -10%)
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
  
  

Must be able to lift up to 15 pounds at times.

Pay rates may vary based on skills, background, experience and specific location.

Benefits

Network Connex is committed to creating a workplace environment where every employee can strive for excellence. To achieve our workplace vision, we provide the following benefits:

• Health/Dental/Vision/Prescription Plan: Health, dental, and prescription insurance are available on the 1st of the month following your start date.
• Basic Life Insurance and Short-Term Disability Insurance fully funded by the company.
• 401(k) Plan with Employer Matching immediate vesting.
• 10 Paid Holidays per year.
  
  

Network Connex provides a comprehensive benefits package including 401(k), health, dental, vision, life, and disability insurance. Network Connex is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, or national origin. Upon acceptance of an offer, all candidates will be required to pass a background check and drug screening

EOE-Minority/Female/Disability/Veteran Network Connex believes all persons are entitled to equal employment opportunities and does not discriminate against its employees or applicants for employment because of race, color, gender, affectional or sexual orientation, domestic partnership status, ancestry, religion, national origin, citizenship status, marital status, disability, veteran status, age or any other protected group status.