Executive Administrative Assistant

Executive Administrative Assistant

Clearance Requirements: Must have an Active Secret Clearance

Work Location: Onsite at Joint Base Anacostia-Bolling (JBAB)

Position Description:
Network Runners is seeking an Executive Administrative Assistant to support The Secretary of the Air Force Office of Small Business Programs Administrative and Technical Support Services (SAF/SB). The Executive Administrative Assistant will provide high-level administrative support and perform a wide range of administrative support functions ranging from routine to complex including but not limited to executive office support, records management, SharePoint management, management of suspense items via established tracking tools, technical budgetary assistance, development of office operating instructions, workflow and prepare/coordinate travel arrangements for the Director and Deputy Director.

**Minimum five (5) years of experience working with DoD acquisitions and headquarters staff level work or equivalent. All five (5) years of experience must have occurred within the last 10 years.**

Duties & Responsibilities:

• Work closely with the Director’s Executive Assistant.
• Manage the organization’s Enterprise Task Management software Solution (ETMS2) using the format outlined in the organization’s operating instructions and ETMS2 training and instructions. Check ETMS2 for new tasks daily and ensure new tasks are properly and timely assigned within 24 hours.
• Send weekly email reminders to all SAF/SB personnel on upcoming suspense’s. Also, remind SAF/SB personnel throughout the week for upcoming suspense’s, as needed. Notify the Director or Deputy Director of any potential late taskers.
• Maintain SAF/SB Workflow inbox and distribute email to staff members accordingly.
• Prepare ETMS2 task status slides for all ETMS2 tasks in support of the SAF/SB staff meeting by COB every Tuesday to support Wednesday’s staff meeting.
• Develop and publish workflow management processes to office procedures using the organization’s established office procedures.
• Manage, assign, and research all FOIA requests as applicable.
• Coordinate and lead the organization’s Privacy Act requirements using published and scheduled information/notification/ regulations for daily compliance and to prepare for Personal Identifiable Information (PII) audit compliance.
• Audit, certify, develop naming conventions, and conduct recurring record reviews with SAF/SB team.
• Maintain the Small Business community contacts using standardized contact lists for the periodic updates and when notified of changes and maintain up-to-date contact lists. Review and/or update lists monthly.
• Prepare senior level correspondence to include letters, memorandums, and emails in accordance with appropriate regulations when directed by the Director/Deputy Director.
• Manage the Director’s/Deputy Director’s calendars. Maintain up-to-date calendars for the organization’s leadership,
• Establish and manage weekly calendar reviews (or as requested) with SAF/SB Director/Deputy Director. Ensure accurate and up-to-date information not later than one day before the weekly calendar review.
• Prepare correspondence within the assigned suspense time as tasked by the organization’s senior level.
• Provide meeting charts for SAF/SB staff meetings.
• Provide read-ahead for all Director/Deputy Director meetings and engagements using direction from the Director/Deputy Director as required.
• Manage the Defense Travel System (DTS) for the organization’s Director/Deputy Director and use DTS as trained and directed to accomplish travel authorizations and vouchers for the Director/Deputy Director.
• Assist the PR Specialist in gathering/collecting information for outreach events.
• Meet with the PR Specialist weekly to review & maintain the outreach events tracker.
• Provide executive-level specialized management and administrative support for SAF/SB and staff.
• Perform additional duties that are within scope of the tasks outlined above and as authorized and assigned by the COR.

Type of Job: Full Time
Salary: Competitive Salary
Attractive Benefits Package: Medical, Dental, Vision, 401K, HSA/FSA, LTD/STD, PTO, Federal Holidays
Work Location: Onsite Joint Base Anacostia-Bolling (JBAB)

Company Description:
Network Runners, Inc. is an Information Technology Solutions Company - providing innovative IT solutions and organizational support within the DOD and the Civil sector. Our largest presence is in the U.S. Army, U.S. Air Force, U.S. Navy, DHS/USCG, DHS/S&T, USSTRATCOM etc., providing Information Technology and Organizational Support solutions. Today, NRI’s experienced, and highly qualified team members are in nearly a dozen cities nationwide. We are recognized for our value, ingenuity, and mission focus. Headquartered in Sterling, Virginia, NRI is an established CMMI Maturity Level 3 and ISO 9001: 2015, ISO/IEC 20000-1:2011, ISO/IEC 27001:2013, ISO 14001 Certified Small Woman Owned Small Business.

Network Runners, Inc. (NRI) is an equal opportunity employer. NRI prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. NRI conforms to the spirit as well as to the letter of all applicable laws and regulations.