What are the responsibilities and job description for the Office Coordinator position at Neuron?

Job Description

Salary : JOB DESCRIPTION

Job Title : Office Coordinator

Group : G&A

Salary Range : Competitive based on experience

Location : Greater Miami region, Florida

Company Overview :

Neuron is the first AI-powered quality of experience (QoE) management platform initially designed for things that move, like ships and planes, but evolving to fixed and on-the-pause platforms. Neuron is transforming connectivity and digital experiences even in the most remote and hard-to-reach places. The Neuron platform uses AI and machine learning to seamlessly blend any combination of connectivity, regardless of provider, orbit or network, into one, vendor-neutral environment. It then delivers comprehensive, end-to-end analytics and dynamic network orchestration that optimizes for the best possible QoE for applications and end-users. Today, Neuron works with world-leading, Fortune 500 companies in aviation, cruise, shipping and more.

Why Neuron?

Founded in 2019, Neuron is a fast-growing, Series A tech startup passionate about making connectivity and digital experiences better for everyone, everywhere.
Our industry-first solutions are already addressing major challenges for companies in the aviation, cruise, commercial shipping and energy industries with one significant satellite network operator partnership secured and others actively in development.
Neuron is headquartered in the greater Miami region, with offices in the UK and India, and remote teams around the world.
As an early-stage company, all Neuron employees have the opportunity to make a significant impact on our growth trajectory, and the future of the industries we serve.
Neuron is backed by Columbia Capital, a respected venture capital firm founded in 1989 that has raised over $5 Bn of fund commitments.

Key Duties and Responsibilities

Administrative Oversight :

Provide support for the day-to-day operations of the office, ensuring smooth and efficient administrative processes.

Serve as the primary point of contact for all office-related inquiries, addressing issues promptly and proactively.

Assist with implementing office policies and procedures to enhance operational effectiveness and ensure compliance with company standards.

Staff Coordination :

Support team members by assisting with scheduling and ensuring workloads are distributed efficiently to meet departmental needs.

Provide logistical support for day-to-day operations, addressing team requirements as needed.

Assist with onboarding and orienting new team members, ensuring they are equipped with the necessary resources.

Office Maintenance and Supplies :

Maintain the office as a clean, organized, and professional environment, ensuring all facilities are in proper working order.

Monitor inventory levels for office supplies, snacks, and beverages, coordinating with vendors to place timely orders.

Liaise with service providers and building management to resolve maintenance issues and ensure uninterrupted operations.

Logistics Support :

Assist with the coordination of equipment shipments, deliveries, and receiving to ensure smooth operations.

Organize and track incoming and outgoing equipment, collaborating with relevant teams to meet deadlines.

Ensure proper documentation and communication for all logistical activities.

Budget Management :

Track and organize office-related expenses, maintaining accurate records of purchases and reimbursements.

Process invoices and expense reports in alignment with company procedures.

Communication and Coordination :

Serve as a central communication hub, managing internal and external correspondence, including memos and announcements.

Schedule and organize meetings, conferences, and events, ensuring all logistical and technical needs are addressed.

Support IT troubleshooting for basic office equipment and liaise with IT support as needed for escalated issues.

Event Coordination :

Coordinate on-site events such as board meetings, leadership gatherings, and customer visits, ensuring all arrangements meet expectations.

Organize and book meeting spaces, including outsourcing venues when in-office spaces are unavailable.

Prepare spaces for meetings and events, including arranging catering, setting up equipment, and ensuring cleanliness.

Record keeping and Compliance :

Maintain accurate records for office activities, including compliance-related documents, employee schedules, and administrative logs.

Support adherence to company policies and compliance requirements by maintaining organized documentation.

Technology and Tools Management :

Assist with maintaining office equipment, such as printers, conference systems, and shared tools.

Collaborate with IT to ensure the office's technology systems are operational and updated.

Support the adoption of new tools or processes to enhance office productivity and collaboration.

Formal requirements :

Education : Bachelors degree in Business Administration, Office Management, or a related field (preferred but not required).

Experience : Minimum of 5 years in office administration or management roles.

Flexibility : Ability to work non-traditional hours, including evenings or weekends, depending on events or operational needs.

Skills :

Exceptional organizational and multitasking abilities, ensuring the seamless execution of daily tasks and long-term projects.

Strong verbal and written communication skills, with the ability to convey information clearly and professionally to diverse audiences.

Proficiency in office software, including tools such as Microsoft Office Suite and Google Workspace.

Proven ability to collaborate effectively with teams and support leadership through excellent coordination and planning skills.

Adept at solving problems and making informed decisions in dynamic and fast-paced environments.

What well offer :

Competitive Salary

Competitive health benefits life insurance

Flexible PTO Policy

401(k) with 100% match up to 4.0% after one year of service

Salary : $5

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