What are the responsibilities and job description for the Payroll/AP Coordinator position at Neuropsychiatric Hospitals?
About Us
HEALING THE BODY AND MIND
Founded fifteen (15) years ago, NeuroPsychiatric Hospitals is the largest hospital system in the nation providing care to patients with both neurological and medical needs. We are unique in that we serve a population which others have been previously been unable to, largely due the patient’s underlying medial issues. Our facilities maintain an inter-disciplinary focus using a multi-specialty approach for both neuropsychiatric and complex medical care issues. This proven approach provides unrivaled quality care for all of our patients. With nine current hospitals across Indiana, Arizona, and Texas, we are continuing our growth to ensure better access to our unique model of care.
Overview
Phoenix Medical Psychiatric Hospital, a member of the NeuroPsychiatric Hospital family, is looking for an Accounts Payable and Payroll Coordinator to serve on our hospital's financial operations team. Under the direction of Chief Financial Officer, the AP and Payroll Coordinator will perform specialized clerical tasks with major emphasis on the coordination of the preparation, processing and maintenance of payrolls, and accounts payable. The coordinator is responsible for applying departmental procedures and practices to accounts and recordkeeping, and payroll related tasks to ensure accuracy and completeness.
Neuro Psychiatric Hospitals provides a comprehensive package of benefits for our employees. Current benefits include:
- An opportunity to make an impact in our patient's lives daily
- Competitive compensation structure
- Medical, Dental, and Vision Insurance
- NPH 401(k) plan with up to 4% Company match
- Employee Assistance Program (EAP) Programs
- Generous PTO and Time Off Policy
- Special tuition offers through Capella University
- Work/life balance with great professional growth opportunities
- Employee Discounts through LifeMart
Responsibilities
- Oversee the timely and accurate processing of company payroll within the prescribed time frame following established procedures.
- Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
- Maintain payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and local requirements.
- Ensure that documents are properly authorized.
- Open mail daily, appropriately. Input all invoices received the day before into the system.
- Research and follow-up on discrepancies with purchasing if price of unit of measure problem or quantity problem.
- Communicate with CFO or supervisor of any discrepancies, unresolved disputes, or vendor management issues
- Check vendor terms, freight bills, general ledger code and expense month.
- Verify and reconcile vendor name on invoices and PO/Receiving reports.
- Prepare and review for accuracy W-2 forms for employees and 1099 forms for vendors as mandated by law and distributes by January 31 of each year.
- Research, resolve and respond complaints, concerns and inquiries promptly and courteously.
- Immediately notifies supervisor of credit holds
- Verifies assigned monthly vendor statements and vendor balance to facilitate the accrual process and ensure the proper expensing of liabilities.
- Assist others with responsibilities and adjust work schedule to meet department needs.
- Maintaining the integrity and confidentiality of information within finance department
- Follows hospital and department policies and procedures at all times.
- Attends all mandatory department and hospital in-services.
Qualifications
- High school diploma or GED required. Associate's degree in Accounting or Finance field preferred.
- Minimum of 1 year of accounting or payroll experience required.
- 2 years of payroll experience in a healthcare setting preferred.
- Experience with accounts payable processes a plus.
- Proficient in HRIS or Payroll software; we use ADP!
- Knowledge of basic payroll and accounts payable accounting procedures
- High attention to detail with ability to produce accurate and auditable records
- Proficient in MS Office, including Excel, Word, and Outlook
- Proficiency in keyboarding and file maintenance
- Demonstrative communication, problem solving, and prioritization skills
