Hourly Human Resources Assistant

OB TITLE:                                            HOURLY HUMAN RESOURCES ASSISTANT
DEPARTMENT:                                    Human Resources
SALARY GRADE:                                $18.00/Hour
               
 
JOB PURPOSE 
Maintaining existing and prior employee personnel records.  Labels, files and retrieves records as needed and ensures file system is well organized.  Assisting Human Resources with daily tasks.
 
JOB QUALIFICATIONS
 

• Superior communication skills, bilingual English/Spanish strongly preferred
• Proficiency in Google Suite
• High degree of tact and ability to maintain confidentiality.
• Thoroughness and flexibility.

 
ESSENTIAL JOB FUNCTIONS
 

• Read all types of incoming material to establish essential information, for example, content or title in order to file properly.
• Retrieve, sort and file all documentation.
• Perform general office duties such as typing, operating office machines and sorting mail.
• Assist in processing new hires.
• Assist in tracking evaluations and professional development hours for staff.
• Maintain a highly organized, arranged file room.
• Interact with visitors, staff and public.
• Coverage for Receptionist when necessary.
• Date stamp files and materials received.
• Remove and shred out of date materials.
• Sort material in accordance with filing system used.
• Assist with screening and directing incoming calls.
• Locate materials from files upon request.
• Create/edit personnel folders for new/existing employees
• Create file jackets for employees who have left the district and plan on leaving the district.
• Track materials removed from files to ensure that borrowed files are returned.
• Handle requests from employees for materials from personnel file.
• Manage and maintain archive file room.

 Pending budgetary approval