Administrative Assistant

ADMINISTRATIVE ASSISTANT – Knoxville, TN (On-site Only)

At New Day Diagnostics (NDD), we aim to empower patients with affordable, accessible, and innovative diagnostic solutions that make a real difference. Our Team is dedicated to bringing groundbreaking diagnostic ideas to life by providing innovative cancer diagnostics.

We are seeking an Administrative Assistant to join our Team on this mission.

https://newdaydiagnostics.com/

POSITION SUMMARY

The Administrative Assistant reports to our CAO and supports our Team by assisting with a wide range of responsibilities within the Finance and Administration Department. This position requires experience with office administration, such as order management, entering invoices into QuickBooks (AP), logistics coordination, records/data management, and maintaining positive vendor and Team relationships.

RESPONSIBILITIES

Administrative Support:

• Provide general administrative support to ensure efficient operation of the business office.
• Handle incoming calls, emails, mail, and other communications, directing them to the appropriate parties.
• Enter all invoices received (Accounts Payable) into the accounting system.
• Maintain office supplies and equipment, ensuring availability and functionality.
• Arrange domestic and international travel for Team Members to include booking flights, hotels, ground transportation, and preparing/distributing itineraries.

Order Management and Invoicing:

• Regularly monitor the Master OPR (Order-Purchases-Receipts) log, create purchase orders, prepare orders for approval by the CAO, and maintain accurate records.
• Track orders from initiation to delivery, addressing any delays or issues promptly by coordinating with suppliers to ensure timely and accurate delivery of goods.
• Verify invoices and payment requests are accurate, properly approved and are aligned with company policies.

Logistics Coordination:

• Work with logistics providers to arrange shipping, track shipments, address any transportation issues, and ensure efficient, cost-effective delivery.
• Prepare all shipping and customs documentation, ensuring accuracy and completion.
• Identify opportunities to improve supply chain processes and procedures.

QUALIFICATIONS

• High School diploma and 2-4 years of experience in administrative support, supply chain, or logistics.
• Excellent organizational, communication, and problem-solving skills.
• Strong communication skills both written and verbal.
• Excellent organizational skills with high attention to detail and accuracy.
• Must be self-directed and capable of processing and prioritizing multiple tasks and handling a varied workload with minimum supervision.
• Proactive and results-oriented mindset.
• Must be able to work on-site at our Knoxville, TN location.
• Ability to prioritize and multi-task; adept at time management and able to meet deadlines.
• Intermediate computer skills in Microsoft Office Applications (Outlook, Excel, Word, and PowerPoint).
• Experience with QuickBooks online preferred.

WORKING CONDITIONS

• Administrative Office

WORK SCHEDULE & COMPENSATION:

• Monday through Friday
• 8:00a – 5:00p
• Compensation commensurate with experience & education.

NDD is an Equal Opportunity Employer, committed to following both recruiting and employment processes that provide all applicants, candidates and employees with equal employment opportunities throughout all phases of recruiting and employment, without regard to race, national origin, color, religion, sex, sexual orientation, gender identity, age, disability, veteran status, or any other characteristic protected by law.

We are committed to creating a diverse and inclusive workplace but are unable to sponsor employment visas at this time.

Job Type: Full-time

Pay: $35,568.00 - $41,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $35,568 - $41,000