Executive Administrative Assistant

Job Summary : This position requires a highly organized and proactive executive assistant to provide administrative support. The ideal candidate must thrive in a fast-paced environment, possess excellent communication skills, be flexible with time commitment and have a keen attention to detail.

Responsibilities

• Efficiently manage calendars, appointments, and travel arrangements.
• Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
• Maintain confidential files, records, and databases with utmost accuracy and discretion.
• Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
• Act as a liaison between executives and internal / external parties, ensuring effective communication.
• Support divisional / multi-divisional reporting and communication.
• Assist with special projects, research, and analysis as assigned.

Essential Functions :

Education & Experience :

Job Skills / Abilities :

Comprehensive knowledge of Excel functions, formulas, data manipulation techniques, and charting features.

Ability to identify patterns, trends, and correlations within datasets.

Understanding of design principles to create visually appealing and informative charts.

Ensuring accuracy and consistency in data presentation.

Identifying and resolving data inconsistencies or chart interpretation issues.

Other Requirements :

Must be able to be flexible and respond to the changing needs of the organization. Qualified candidates must be able to perform the essential job functions with or without reasonable accommodation.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Equal Opportunity / Affirmative Action Employer

We are an equal opportunity employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected Veteran status, or any other characteristic protected by law. Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.