Court Operations Supervisor (#25-03)

NH Judicial Branch 10th Circuit Court Derry, NH (Position #25-03)

**INSTRUCTIONS TO APPLY**

Step 1: Complete the PDF application on the Website https://www.courts.state.nh.us/forms/nhjb-2099-dfps.pdf

Step 2: E-mail application to: applications@courts.state.nh.us OR fax application to: (603) 513-5454 OR mail application to: Administrative Office of the Courts Human Resources Department One Granite Place, Suite N400 Concord, NH 03301

Your application may not be considered without a position number listed at the top.

DEFINITION OF WORK

This is experienced clerical and supervisory work in the New Hampshire Judicial Branch. Work involves performing or supervising a variety of clerical functions which requires the exercise of considerable judgment and a demonstrated ability to interpret and apply court rules and applicable statutes and to recommend and implement improved operating procedures. Positions in this class are distinguished from the Court Assistant III by supervision of two or more full-time court assistants including assignment of work, review or work, answering routine questions, and training. Employees in this position may be required to travel during the regular course of business and are subject to transfer or reassignment at the discretion of the Administrative Judge.

REPORTING LINES

This position reports to the Clerk of Court and has direct supervisory responsibility over multiple subordinate court assistants.

EXAMPLES OF WORK SUPERVISED/PERFORMED

• Opens, date stamps, sorts and distribute mail.
• Checks and reviews incoming and outgoing documents for completeness and accuracy of information; assigns general case categories and processes documents as required in accordance with court rules.
• Assigns docket numbers and records information as required in the appropriate files.
• Files court records using chronological, alphabetical, and numerical filing systems; retrieves and distributes files for court personnel, the public, and attorneys.
• Types notices, orders and decrees, correspondence, hearing and trial lists.
• Answers telephone, prepares copies and assists the public.
• Prepares summonses, notices, warrants, subpoenas and similar processes; computes applicable dates for service and return of service; affixes court seal and prepares copies of documents.
• Operates electronic recording machine, serves as courtroom clerk as required; prepares juror lists and performs related work relative to questionnaires, summonses, appearances and payment of jurors.
• Schedules trials, hearings, continuances, and other matters.
• Answers inquiries and furnishes information by reviewing court records.
• Performs a variety of bookkeeping functions, which may include receipt, and disbursement of revenues, journal maintenance, bank reconciliation, and preparation of financial reports.
• Signs court documents as required in the absence of the clerk.
• Performs regular supervision of two or more full-time lower-level court assistants including assignment of work, responding to questions, and limited training.
• Performs related work as required.

DESIRABLE EDUCATION AND EXPERIENCE

• Associate’s degree in business administration or related field with five years’ court experience and supervisory experience; or any equivalent combination of education and experience that provides the following knowledge, abilities, and skills:
• Considerable knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
• Considerable knowledge of court organization, operations and functions.
• Considerable knowledge of effective and efficient office practices and procedures.
• Ability to understand and follow oral and written instructions.
• Ability to make work decisions in accordance with laws, regulations, policies and procedures.
• Ability to maintain a variety of complex records and prepare reports from such records.
• Ability to plan, assign, and supervise the work of a subordinate employee.
• Ability to express ideas concisely and clearly, orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Skill in the operation of a computer, typewriter and other standard office equipment.

SPECIAL REQUIREMENT

Must successfully pass a criminal records check

The Judicial Branch’s policy is to provide equal employment opportunity for all.

Job Type: Full-time

Pay: $43,934.50 - $64,389.00 per year

Benefits:

• 457(b)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Derry, NH 03038 (Required)

Work Location: In person

Salary : $43,935 - $64,389