Executive Administrative Assistant

Job Details

Description

Job Summary:

The Executive Administrative Assistant provides essential managerial support for the COO. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential matters with discretion.

Essential Functions

• Provide administrative support to Chief Operating Officer.
• High level of integrity and confidentiality when handling sensitive information.
• Excellent organizational skills with attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently as well as part of a team.
• Maintain calendar and accept messages when appropriate.
• Type and disseminate meeting minutes when appropriate.
• Maintain administrative lists regarding teams and contact information.
• Act as a liaison to Residential Coordinators for processing new applicants and other tasks.
• Act as a liaison to Senior Director of Program Operations.
• Serve as back up support to Executive Secretary.
• Responsible, as part of a team, for providing the highest caliber of clerical support and support services to the Agency as a whole.
• Participate in the staff in-service training programs as required.
• Other duties as assigned.
  
  

Skills And Qualifications

• High school diploma is required; prior experience in office administration is preferred.
• Proficiency in Microsoft Office Suite: Especially Word, Excel, and TEAMS.
• Outstanding communication and interpersonal skills.
• Excellent organizational and time management skills.
• Ability to communicate in a clear and concise manner, written and verbal.
  
  

Working Conditions/Physical Requirements

• Prolonged sitting and computer work.
• Occasional standing, pushing, pulling, stooping, kneeling squatting and bending.
• Occasional lifting of 20 lbs., up to 50 lbs. with assistance.
• Potential for exposure to blood and body fluids.
  
  

Salary range for this position is $35,000.00 - $40,000.00.