Senior Accounts Payable Specialist (Temporary)

Title:

Senior Accounts Payable Specialist (Temporary)

Department:

Accounts Payable

Reports To:

Director, Accounts Payable Accounts Payable

Position Type:

Staff

Position Summary:

Under the supervision of the Director of Accounts Payable, this individual will be responsible for the day to day financial transactions including progressive and complex accounts payable account management, university credit card reconciliation reporting system, travel and expense reimbursement management and other various transactional functions. The ideal candidate must exercise discretion in executing essential Accounts payable functions and be able to work independently, following through on assignments with minimal direction. They should be motivated with a goal of advancement within the finance area and become long-term asset within the university.

Essential Functions:

• Review and process travel and expense reimbursements in Chrome River for costs incurred as part of University business. Ensure required documentation is provided, credit card/out-of-pocket charges comply with state and federal regulations, the university’s policies and procedures, have the appropriate department approval, and the proper expense categories are assigned in the system.
• Serve as the administrator of Chrome River analytics. Develop and distribute customized management reports to the various college business officers promptly.
• Act as a primary participant with ongoing end-user Finance Systems Training. (Banner, Chrome River, eMerchant, and Anthony Travel)
• Act as primary support to Asst director – Accounts Payable to create finance application training videos/documents etc.
• Review and process complex vendor invoices for goods purchased and services provided for University business. For e.g., Tax payments, utilities, etc. Attention to the details so that business continuity is smooth in respective areas.
• Run open invoice reports in the system to review and follow up on pending invoices promptly.
• Ensure Purchase Order agrees with the invoice and a proper account code is assigned.
• Process Vendor payment/distribution.
• Process void checks and reissue payment when necessary.
• Record manual checks and process wire and ACH payment transactions in the system.
• Daily review of bank cash reports to verify manual payments have been withdrawn. Complete monthly reconciliation to confirm that all manual payments have been recorded.
• Run bank cash report to review, follow up and update ACH return and exception notifications.
• Perform vendor analysis, account balances, open/paid invoices, and reconciling monthly statements.
• Serves as a bridge between the vendors and the university community to resolve discrepancies regarding invoices and payments.
• Be a primary participant in the review and audit of the University credit card program.
• Performs UAT (user acceptance testing) and analyzes potential Accounts payable applications for the university.
• Provide primary assistance to Asst director – Accounts payable with unclaimed property tracking and reporting.
• Provide supporting documentation for internal and external audits.
• Assist in the analysis of vendor accounts and prepare reports utilizing software applications.
• Assist the faculty, staff, and students with the efficient use of finance applications.
  
  

Additional Functions:

• Performs year-end closing responsibilities.
• Assist with the quarterly/year-end 1099 reporting requirements.
• Performs other duties as assigned.
  
  

Prerequisite Qualifications:

• Bachelor's level degree required, or at the university's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
• Must have a comprehensive understanding of systems, including Microsoft office suite, Google Workspace, and Webmail. Good analytical and problem-solving abilities are needed and should be able to work with minimal supervision and excellent customer service. Excellent Verbal and written communication skills are required.
  
  

Preferred Qualifications:

• High School diploma required with at least 4 years of accounts payable/finance experience.
• Experience in Higher education, Banner Finance systems, Workday and automated Travel and Expense and Procurement products is preferred. (Chrome River/Concur/UniMarket/Jagger)
  
  

Bargaining Unit:

Non-Aligned

Range/Band:

15

FLSA:

Exempt

Full-Time

Additional Information:

This is a temporary role with an anticipated duration of up to 18 months.