What are the responsibilities and job description for the AP Specialist position at New Leaf Builders?
About New Leaf Builders
New Leaf Builders is a locally rooted homebuilder experiencing rapid growth and new opportunities to join our growing team of passionate, talented professionals. We value innovation, collaboration, integrity, and quality craftsmanship in everything we create and are looking for an Accounts Payable Specialist to contribute to our team. If you share our core values of kindness, honesty, and integrity and are passionate about helping homeowners create spaces where they can create memories, we would like to hear from you.
Job Summary
The Accounts Payable (AP) Specialist plays a critical role in ensuring accurate and timely financial transactions that support the company’s operations. Reporting to the Controller, this position is responsible for processing invoices, managing vendor payments, and reconciling accounts to maintain financial accuracy. The AP Specialist will work closely with internal teams and external vendors to resolve discrepancies, ensure compliance with company policies, and support overall cash flow management.
Essential Duties and Responsibilities
- Maintain the invoice system daily
- Maintain electronic payables filing for invoices, intercompany transactions, and customer deposits
- Data Entry
- Scanning documents to server
- Weekly AP processing – check run
- Reconcile vendor statements for payment
- Process utility company payments
- Work with team members to reconcile invoice discrepancies
- Communicate with vendors to resolve account issues
Supervisory Responsibilities
- No direct reports.
Required Qualifications
- Prefer a minimum of 2-year associates degree
- A minimum of 5 years experience in Accounts Payable
- Proficiency with Microsoft Office (Excel, Word) and Google Drive
Preferred Qualifications
- Experience working in the Residential Construction or home building industry
- Familiarity with MarkSystems or similar accounting/ERP software.
Other Skills and Competencies
- Strong organizational and prioritization skills with the ability to manage multiple tasks efficiently.
- High attention to detail and accuracy in financial data entry and record-keeping.
- Excellent written and verbal communication skills for effective vendor and team interactions.
- Basic understanding of bookkeeping principles and accounting practices.
- Ability to work independently and collaboratively in a fast-paced environment.
- Commitment to maintaining strict confidentiality of financial and company records.