Benefits/Payroll Specialist

The Benefits/Payroll Specialist fulfills a key role for the company by researching, purchasing, and facilitating the benefits for which our company’s employees are eligible. As well as being responsible for all Benefits department functions, they will assist with day-to-day operations to ensure pay is processed accurately by processing and recording of payroll. They will ensure pay is processed on time, accurately, and in compliance with company, government, state, and local regulations. Collect employee data, process, and post payroll, and keep record of employee time off, benefits and deductions. This position requires protecting payroll operations by keeping employee and company information confidential.

Compensation & Benefits:

• $22.0/Hour (Current Department of Labor Wage Determination Rate)
• Excellent benefits package:
• Health & Welfare benefit ($4.98/Hour) pays for health insurance after 60 days of employment. Optional dental & vision – cost is out of pocket.
• 11 Paid holidays
• Paid sick leave – accrues at 4 hours for every pay period
• Up to 3 weeks paid vacation per year after one year of employment
• 401k matching after one year of employment, up to 4%
• Paid Life insurance: $50,000 after 90 days of employment
• Longevity stipend with Board of Directors approval

Schedule: Monday-Friday 8:00am-4:00pm. Potential for on-call time and varying hours depending on need.

Requirements:

• Ability to pass NAS Whidbey Background check at time of hire and for duration of employment. Felonies prohibit base access.
• Valid Driver's license
• A reliable janitor who services various buildings on NAS Whidbey
• Prior janitorial experience preferred but not required.

Benefits Duties/Responsibilities

• Research and collaborate with the CEO/ED on employee benefits and recommend changes or modification to existing policies.
• Distribute summary plan descriptions and other benefit materials in a timely manner for open enrollment and communicate changes to employees.
• Maintain employee benefits filing system and ensure benefit changes are entered appropriately into the payroll system for payroll deductions.
• Work one on one with employees during open enrollment for annual selections.
• Administers employee benefit programs including medical, dental, vision, Health Savings Account, COBRA, and 401(k).
• Oversees and carryout administrative functions for the 401(k) including responding to inquiries from employees relating to enrollments, plan changes, employee contribution amounts, and processing termination paperwork.
• Create 401(k) reports for receptionist to distribute.
• Verifying documents are loaded and entered correctly into our payroll system.
• COBRA – Complete reports and issue to broker. Assist with broker or employee questions.
• ACA (Affordable Care Act) – Monitor ACA compliance and year end reporting.

Assisting Payroll Manager - Duties/Responsibilities

• Responsibilities include but are not limited to:
• Updates payroll records by reviewing and approving changes in PayNorthwest payroll system.
• Collects, reviews and issues reimbursement requests for employee authorized work-related expenses.
• Provides and collects documentation pertaining to payroll and benefits.
• Assists with processing, submitting, and documenting of each payroll with accuracy and in a timely manner.
• Updates employee records, new hires, terminations, employee information changes, wage information and department transfers.
• Tracks and processes time off request forms and employee attendance.
• Processes garnishments, employee deductions, employment verifications, draws and direct deposits.
• Submits and runs various reports as well as recurring reports.
• Assists with updating and adjusting for any changes in policies and procedures.
• Carry out administrative duties such as filing, typing, copying, scanning, data entry, generating reports and maintaining file systems.

Physical Requirements and Essential Functions

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• This position requires the ability to bend or stoop as necessary, occasionally lift files, office products and supplies, up to 20 pounds.
• Prolonged periods of sitting at a desk and working on a computer.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Job Type: Full-time

Pay: $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to commute/relocate:

• Oak Harbor, WA 98277: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Benefits administration: 1 year (Preferred)
• Benefits: 1 year (Required)

Work Location: In person

Salary : $22