What are the responsibilities and job description for the Executive Administrative Assistant position at NEW LEAF?
Executive Administrator
Location: Fall River, MA 02724 (On-site)
Job Type: Full-time
Salary: $50,000 - $60,000 per year
Benefits: Health Insurance | Paid Time Off | Sick Time
About Us
New Leaf Enterprises is a fast-growing and innovative cannabis company based in Massachusetts. As we expand, we seek a highly organized and proactive Executive Administrator to support our leadership team and ensure seamless back-office operations. If you thrive in a dynamic environment, have a sharp eye for detail, and love keeping things running smoothly, we’d love to hear from you!
Position Overview
As an Executive Administrator, you will maintain organizational efficiency by managing administrative functions, coordinating office operations, and handling confidential matters with discretion. This role requires a strong ability to prioritize tasks, excellent communication skills, and a passion for growth within the company.
Key Responsibilities
● Oversee administrative and clerical tasks, ensuring smooth daily operations.
● Manage phones and emails, serving as the first point of contact for inquiries.
● Handle highly confidential information with professionalism and discretion.
● Provide social media assets and approvals to the appropriate teams.
● Manage scheduling and time clock systems.
● Organize, scan, and process invoices, receipts, and mail.
● Order and maintain office inventory (non-cannabis).
● Oversee vendor relations and manage purchase orders.
● Coordinate internal announcements, including Google review winners.
● Take initiative on additional tasks and special projects as needed.
HR & Employee Support Tasks:
● Process new hire paperwork and renewals for agent registration forms.
● Conduct background checks and maintain employee records.
● Assist in on-boarding new hires and coordinating HR tasks.
● Respond to career-related inquiries and email correspondence.
What We’re Looking For
✅ Required Skills & Experience:
● 5 years of office administration experience.
● Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Google Suite (Sheets, Docs, Drive).
● Strong written and verbal communication skills.
● Ability to multitask and adapt to a fast-paced environment.
● Superb organizational skills and attention to detail.
● Ability to work independently with minimal supervision.
● Must be 21 years of age and able to pass a background check.
✨ Preferred Qualifications:
● Previous experience in the cannabis industry is a plus.
● A bachelor’s degree in Business Administration or a related field is helpful.
● A proactive mindset – you’re resourceful, take initiative, and embrace challenges.
● Strong decision-making skills and a willingness to learn new processes.
● Ability to remain calm and efficient in a fast-paced setting with frequent interruptions.
● A team player who collaborates well but also thrives working independently.
Why Join Us?
At New Leaf Enterprises, we offer more than just a job—we provide an opportunity to be part of a growing industry with a company that values its employees. If you are looking for a role where you can make an impact, grow with the company, and work in a dynamic environment, we encourage you to apply!
How to Apply
If this sounds like the right fit for you, send us your resume and a brief cover letter explaining why you’re excited about this opportunity.
Location Requirement: This is an on-site role in Fall River, MA. Candidates must have reliable transportation or plan to relocate before starting.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Day shift
Work Location: In person
Salary : $50,000 - $60,000
