Sr. Projects Coordinator

What future do you want to create?

At Hays, we believe in being lifelong partners - to our people as well as our customers. With over 50 years of business success, we have a reputation as the world leader in specialist recruitment and workforce solutions. But joining Hays isn’t just about being part of a global business leader, it’s about making a difference in the world of work.

Equipped with the skills, solutions and technological capabilities of a true leadership partner, you’ll put our customers at the heart of everything you do. We deliver holistic workforce solutions, including RPOs and MSPs, to solve the challenges our customers face today, tomorrow and in the future.

Our knowledge through scale, deep understanding and our ability to meaningfully innovate is what sets us apart.

To support you in providing the advice, insights and expertise our customers need to navigate a more complex world of work, we continually invest in your training and development and offer a rich variety of career opportunities across the globe.

Our culture is grounded in collaboration and inclusivity; we offer remote, hybrid and office working options and encourage our colleagues to bring their authentic self to work.

A career at Hays means working with skilled people from diverse backgrounds who are encouraged to think beyond, building partnerships across regions while united by the Hays spirit and guided by our belief to always do the right thing.

Let’s create your tomorrow

WHY JOIN HAYS?

Be part of the team

We’re driven to work hard but know when to have fun. We call it the Hays spirit. You’ll experience this motivating energy in every part of our global team, and an inclusive environment where you can be yourself.

Feel set up to thrive

We're believers that personal growth leads to professional progression. Our open and accessible managers support you throughout your career, making sure you feel heard, valued and set up to succeed.

Go further in your career

Our scale and expertise mean you have access to a variety of progression opportunities. We give you firm foundations for your career, and the speed you can move forward is determined by your performance.

Work at the leading edge

Joining Hays means joining a business that’s going places. We’re transforming the way we do things, and shaping the future of the world of work, so if you thrive in a fast-paced environment, Hays is the place to be.

OUR VALUES

BUILD PARTNERSHIPS - THINK BEYOND - DO THE RIGHT THING

We create and deliver workforce solutions to see organizations thrive.

Enterprise Solutions - The How

• Anticipate and prepare - We harness emerging trends to power our clients’ success.
• Be the catalyst - We are change agents, helping clients get their work done better.
• Certainty of outcome - No matter how complex or difficult, we deliver.

Your Role – The Who

You will be responsible for supporting the project team with implementing and transitioning client contracts in a structured and controlled project environment, whilst delivering the business case and commercial objectives of the contract.

Reporting to

Director of Project Services

KEY DELIVERABLES

We will equip you with the tools and training to help you thrive:

Deliver business outcomes through project coordination:

• Deliver assigned tasks or workstreams within assigned projects, through the application of Hays chosen project management techniques, effective controls, and structured change management.
• Attend project planning meetings and produce all related project documentation to support the project planning framework.
• Schedule project team meetings, workshops and governance forums as required; ensure all appropriate and current documentation is available to the stakeholders in a timely manner for review and in the agreed format.
• Document all actions and issues and circulate to stakeholders from relevant meetings.
• Lead allocated project workstreams and report progress to the project team.
• Effectively support Project Managers in the delivery of projects.
• Oversee the completion of projects with limited scope and complexity.
• Produce project documentation – project plans, RAID Logs, Process Maps.
• Responsible for recording discussion points, actions, and other outputs within project workshops.
• Deliver training to internal and external stakeholders on process and the configured system.

Optimise Systems & Process:

• Demonstrate a commitment to own data integrity, maintaining a high standard of knowledge and user expertise.

Competencies & Behaviors:

• Highly organized
• Critical thinking
• Solve problems
• Work with urgency
• Adapt to change/flexibility
• Proactive
• Communicate effectively
• Cope with pressure/can work under tight timelines
• Committed to short and long-term goals of project
• Strong attention to detail

KNOWLEDGE & SKILLS

Whilst ability, motivation and attitude are most important, it would be a distinct advantage to have:

Project Management

• Good understanding of the project management methodologies & processes used by Hays, including identification of risks and the ability to lead allocated workstreams.

Communication & Collaboration

• Communicates effectively within the organisation using strong interpersonal skills and resourcefulness.

Recruitment Processes & Legislation

• Basic understanding of the key recruitment processes for both RPO and MSP including knowledge of the end-to-end recruitment process, legislation, and roles & responsibilities.

Management

• Demonstrates strong attention to detail, good time management and a positive, motivated attitude.

Commerciality

• Manages own time to given allocation/budget.

Systems & Data

• Effectively utilises the core suite of MS applications, including specific project applications and understands the basics of Hays core applicable systems.

Personal Effectiveness

• Ownership of own actions.
• Adaptability, agility, proactivity & objectivity
• Personal communication
• Ability to lead allocated workstreams and report on progress
• Good understanding of how to create a basic project plan
• Good understanding of change management principles and techniques
• Exposure to and good understanding of MS Project and MS Visio
• Proven ability to maintain a clear focus on achieving results that meet professional and quality standards, within agreed timescales
• Excellent communication and stakeholder engagement skills
• Personal adaptability to take on ad-hoc deliverables
• Excellent attention to detail
• Ability to monitor the progress of others (both internal and external)
• Ability to work well under pressure
• Demonstrate an ability to identify risks to project deliverables and highlight to appropriate stakeholders
• Preferred knowledge on the recruitment industry and outsourced recruitment solutions
• Demonstrated ability to think logically and practically
• Strong customer focus and proven ability to encourage others to review their own solutions and ability to provide constructive feedback effectively
• Demonstrate experience of building productive and collaborative working relationships with internal and external stakeholders, leading to a greater understanding of the objectives, priorities, and terminology.
• Demonstrate experience of working as part of a team to establish a productive and supportive working environment, ensuring effective communication and consultation with colleagues.
• Proven experience of providing suggestions and recommendations for solution-focused decision making.
• Proven ability to maintain a clear focus on achieving results that meet professional and quality standards, within agreed timescales.
• Good documentation and administrative skills and proven ability to manage and prioritise own workload.
• Understanding of project management methodologies is strongly desirable.

Demonstrate Behaviour Which Supports Hays Values

• Build Partnerships
• Think Beyond
• Do the Right Thing

What you will get:

• We offer base compensation of $65,000. 
• PTO starting at 22 days, 2 floating holidays and 2 volunteer days. Our top producers have the opportunity to earn UNLIMITED PTO.
• Competitively priced medical, vision and dental plans to choose what works best for you.
• 401K with guaranteed match and fast-paced vesting schedule.
• Initial and continuous training & support from Learning & Development for your professional growth.

What you need to do now

Excited yet? If you're already itching to take the next step to achieving your career goals, apply now.

More about us

Hays is the world's leading recruitment experts. Last year we placed 80,000 people in permanent jobs and over 250,000 people into temporary roles globally. We employ over 13,000 recruiting experts in 32 countries with opportunities for growth, leadership and travel. And enjoy an unrivalled position as the number most followed staffing company on LinkedIn, with over 6 million followers.

For us it starts with people. By combining years of hands-on experience with global and local expertise, we deliver tangible insights that help move our customers forward.

We challenge the status quo in our ways of working, our technology and tools, and how we envisage the future of stronger, fairer, more inclusive working environments for everyone.

Everyone is welcome here. We care deeply about diversity, equity, and inclusion (Search “Hays Our Promise” to read more). We encourage applicants from all groups, including women, indigenous people, visible or racial minorities, persons with disabilities, and anyone else who may belong to any group protected by federal, state, or local law. We have active employee resource groups which you can tap into from day one including the Pride Network, Black Excellence Network, WE Lead (for female leaders), and other employee resource groups supporting Veterans, Neurodiverse individuals, South Asians, and individuals interested in Sustainability. We have a very active relationship with Think Big for Kids who we support with their work of supporting youth engagement. You will be given in-depth training around different DE&I topics, which we believe are not only important for us, but for our clients and our candidates. At Hays, we foster a culture of inclusion. We want to hear from you. You are welcome here.

Hays is committed to building a thriving culture of diversity that embraces people with difference backgrounds, perspectives, and experiences. We are an equal employment opportunity employer, and we comply with all applicable laws prohibiting discrimination based on race, color, creed, sex (including pregnancy, sexual orientation, or gender identity), age, national origin or ancestry, physical or mental disability, veteran status, marital status, genetic information, HIV-positive status, as well as any other characteristic protected by federal, state, or local laws. We believe that the more inclusive we are, the better we serve our candidates, clients, and employees.

Salary : $65,000