What are the responsibilities and job description for the Executive Secretary Administrative Assistant II (DOH/NMRC #11870) position at New Mexico Department of Health?
Salary
$17.99 - $27.89 Hourly
$37,422 - $58,003 Annually
This position is a Pay Band 50
Posting Details
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The Incumbent in this position will provide high level administrative and support to the the Hospital Administrator and staff in the areas of office administration, as well as maintain records in accordance with all policies, rules and regulations, prepare on-call schedule, compose correspondence, maintain inventory of supplies and equipment.
How does it get done?
Incumbent will be responsible but not limited to personnel actions, leave requests, property management documents, fiscal documents, work orders. Participate in weekly meetings, coordinate, organize, and schedule all meetings, appointments, and workshops to ensure the Nursing Director has no conflicts and is adequately updated on the changes and/or status of daily, weekly, and/or monthly schedule.
Who are the customers?
Employees and Patients at the New Mexico Rehabilitation Center.
Ideal Candidate
Ideal candidate will have: Experience with high level administrative support; Experience with policies and procedure; Experience working with making and maintaining appointments as well as cancellations, reschedules and/or no shows; Experience with taking minutes for meetings; Experience working with Microsoft Excel and Microsoft Word.
Minimum Qualification
High School diploma or equivalent and one (1) year of related experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.
Employment Requirements
Employment is subject to nationwide criminal background check and is conditional pending results. Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Successful completion of Health Insurance Portability and Accountability Act (HIPAA).
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Possible exposure to irate clients. Incumbent will work under stress and frequent time constraints. Some statewide travel is required. Computer use, long periods of sitting. Some travel may be required. May require overtime.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
$17.99 - $27.89 Hourly
$37,422 - $58,003 Annually
This position is a Pay Band 50
Posting Details
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.
Why does the job exist?
The Incumbent in this position will provide high level administrative and support to the the Hospital Administrator and staff in the areas of office administration, as well as maintain records in accordance with all policies, rules and regulations, prepare on-call schedule, compose correspondence, maintain inventory of supplies and equipment.
How does it get done?
Incumbent will be responsible but not limited to personnel actions, leave requests, property management documents, fiscal documents, work orders. Participate in weekly meetings, coordinate, organize, and schedule all meetings, appointments, and workshops to ensure the Nursing Director has no conflicts and is adequately updated on the changes and/or status of daily, weekly, and/or monthly schedule.
Who are the customers?
Employees and Patients at the New Mexico Rehabilitation Center.
Ideal Candidate
Ideal candidate will have: Experience with high level administrative support; Experience with policies and procedure; Experience working with making and maintaining appointments as well as cancellations, reschedules and/or no shows; Experience with taking minutes for meetings; Experience working with Microsoft Excel and Microsoft Word.
Minimum Qualification
High School diploma or equivalent and one (1) year of related experience in office administration. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling one (1) year may substitute for the required experience.
Employment Requirements
Employment is subject to nationwide criminal background check and is conditional pending results. Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Successful completion of Health Insurance Portability and Accountability Act (HIPAA).
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Possible exposure to irate clients. Incumbent will work under stress and frequent time constraints. Some statewide travel is required. Computer use, long periods of sitting. Some travel may be required. May require overtime.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Salary : $37,422 - $58,003
