Financial Manager and Project Coordinator

Company Overview

New Mexico MEP is dedicated to being the premier solution provider for strengthening and growing New Mexico’s manufacturing sector. As a statewide assistance center, we focus on increasing the competitiveness of small and mid-sized businesses through expertise in best practices, innovative technologies, and results-driven methodologies.

Summary

The Financial Manager and Project Coordinator at New Mexico MEP is a key role responsible for ensuring the organization’s financial integrity and operational efficiency. This position provides comprehensive accounting support to the CEO and leadership team, overseeing all aspects of financial management including budgeting, financial reporting, and payroll administration. In addition, the role manages contract oversight—reviewing and approving projects to ensure compliance with contractual and federal grant requirements—and offers third-party contract support. With a focus on maintaining strong internal controls and adherence to non-profit accounting policies, the ideal candidate will bring a detail-oriented approach, advanced technical skills, and a commitment to furthering New Mexico MEP’s mission and growth. A Bachelor’s degree in a related field (with a preference for accounting or CGFM certification) and experience with key financial software are essential for success in this role.

Essential Duties and Responsibilities

• Provide accounting and financial support to the CEO and other key staff to ensure smooth administration of New Mexico MEP’s overall operations
• Provide contract management to include review and approval of all projects ensuring they meet the contract requirements at both the pre-project and invoicing steps
• Provide third party contract support for customers, including drafting of contracts, scope of work, payment, etc.
• Maintain accounting controls, utilizing charts of accounts, and existing non-profit accounting policies and procedures including quarterly and annual close-outs
• Utilize accounting policies to guide and provide recommendation for operations
• Maintain financial security by establishing internal controls and keeping information confidential
• Handle accounts receivable and payable, including invoicing customers and ensuring timely payments to vendors. Recognize revenue and expense appropriately – following federal grant and non-profit accounting procedures and policies
• Reconcile bank accounts, benefit accounts, and credit cards. Prepare all deposits
• Maintain general ledger, coding income and expense transactions, prepare monthly journal entries and supporting schedules
• Produce timely financial statements
• Assist in the development of overall and program budgets as needed
• Ensure payment of all payroll taxes in a timely manner and prepare related reports
• Assist CEO with administrative HR functions, including benefits and insurance administration, overseeing personnel files, processing new and departing employee records, maintaining policies & procedures
• Administer payroll
• Process time-sheets and allocate to appropriate grants and funding sources including appropriate journal entries
• Prepare financial information for state and federal grants including proposal budgets, funding and reimbursement requests, financial reports, etc.
• Coordinate and support year-end audit and 990’s with external CPA. Prepare all audit schedules, drafts of financial statements, trial balance, etc as required, making recommended changes
• Accomplish accounting and organizational missions by completing related requests and support as needed

Minimum Qualifications

• Bachelor’s degree in related field and work experience that matches duties outlined. Accounting degree and/or CGFM preferred.
• Strong capabilities with MS Office, Google Suite, Quickbooks, and Salesforce (or other CRM experience)
• Very high level of attention to detail, ability to ask questions. Strong organizational skills and time management to meet critical deadlines
• Excellent customer service skills, including written and verbal communication skills
• Ability to work well and independently with a focus on meeting the organizational mission – interest in furthering the organization’s mission and contributing to overall growth

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Albuquerque, NM 87113 (Required)

Ability to Relocate:

• Albuquerque, NM 87113: Relocate before starting work (Required)

Work Location: In person

Salary : $70,000 - $75,000