Assistant Controller

GENERAL SUMMARY

General ledger accounting through financial statement preparation for Housing New Mexico programs or functions This includes: establishing new accounting books; reviewing the reconciliation of cash and investments; projecting and tracking of cash available for General Fund operations and bond debt service and redemption; acquiring working knowledge of the general bond resolutions; preparation of journal entries and reports as required; analysis of financial statements and other financial data and review of annual budget and support of annual audit. Manage daily accounting operations and supervise staff.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Supervises employees, which includes prioritizing and assigning work; conducting performance evaluations; ensuring employee is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment.
• Manage the general fund, bond and housing program functions of the department to ensure the efficient daily operation, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, software systems, best practices, standards and/or service; ensures compliance with federal, state, and local laws, regulations, codes and/or standards.
• Prepare and analyze financial statements in accordance with general accepted accounting principles, government accounting standards, and federal and state regulations.
• Financial statements review and General Ledger closing. Monthly financial statement preparation and packaging.
• Provide technical support to federal and state Housing New Mexico program staff regarding OMB requirements and fiscal processes.
• Maintain banking systems and manage daily corporate cash. Review weekly cash report.
• Establishing new accounting books. Establish bond books on MITAS software including new amortizations, accretions and accruals for bonds. Review new bond set up.
• Prepare and review annual budget and reports.
• Maintain personnel timecards.
• Record payroll journals and process Personnel Activity Reports.
• Prepares and reviews audit schedules.
• Review debt service calculations, excess revenue calculations, MBS pool payoff reports, SEC disclosures on EMMA and monitors Trustee activity for all Housing New Mexico bond issues.
• Performs other related duties of a similar nature and level as assigned.
• Employees are required to comply with safety regulations, procedures, and protocols.

MINIMUM QUALIFICATIONS

Education and Experience

Bachelor’s degree in Accounting and five years’ experience working with multiple set of books, preferably in public accounting or in banking, mortgage banking or the mortgage servicing industry. Three years supervisory experience.

Conditions of Employment

CPA Strongly Preferred

KNOWLEDGE, SKILLS, and ABILITIES

• Strong knowledge of accounting theory, fund accounting, and generally accepted accounting principles
• Working knowledge of General Ledger accounting and reporting
• Must possess strong analytical skills
• Multi-task oriented
• Maintain confidentiality
• Dependable self-starter
• Supervise and evaluate employees
• Prioritize and assign work
• Train, orient, and manage personnel
• Work independently
• Apply listening and interview skills, work under pressure, address conflict, solve problems
• Read, analyze, and interpret standards, policies, procedures, and regulations
• Develop and write reports, policies, and correspondence
• Handle common inquiries or complaints
• Effectively present information and respond to questions from customers, employees, and visitors
• Perform mathematical computations such as addition, subtraction, multiplication, division. Calculate percent distributions, increase rates, and similar computations.
• Exercise good judgment and focus on detail as required by the job
• Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone
• Use (or learn to use) computer software and systems applicable to the position
• Follow oral and written instructions and procedures
• Collect, organize, and interpret data and prepare accurate records
• Meet schedules and deadlines of the work unit
• Communicate in English effectively orally and in writing
• Adapt to changes in work situations and priorities
• Establish and maintain constructive and cooperative interpersonal relationships with employees, peers, supervisors, or managers in the work unit and other departments, as well as with employees of outside entities and other individuals, as applicable to the essential duties and responsibilities

Core Expectations.

1. Provide Exceptional Customer Service to internal and external customers 100% of the time.
2. Demonstrate a positive attitude
3. Demonstrate respectful behavior
4. Foster teamwork and collaboration
5. Exhibit honesty and integrity in communications and actions
6. Take initiative
7. Dependable, Reliable, Adaptable and Productive
8. Strive to become the subject matter expert in your position

Supervisors:

1. Practice and uphold established Leadership Values
2. Set clear goals and expectations to hold staff accountable
3. Assume responsibility and hold yourself-accountable for the overall performance of your department
4. Provide timely follow-up/response(s)