Materials Management Coordinator

Description

Under the direction of the Materials Management Supervisor, the Materials Management Coordinator will be responsible for overseeing the inventory, procurement, and supply chain management of materials, equipment, and medical supplies. This role works closely with clinical and administrative teams to ensure that the clinic’s operations are supported by the timely availability of necessary materials while maintaining cost-effectiveness and compliance with industry standards.

ESSENTIAL RESPONSIBILITIES:

• Monitor and manage inventory of supplies and equipment to include off-site locations. Perform regular physical counts and audits of inventory, reconciling discrepancies.
• Order materials and supplies based on clinic needs, staff requests, and inventory levels.
• Receive and inspect deliveries, verifying the quantity, quality, and condition of materials and supplies. Organize stock in designated storage areas.
• Coordinate the efficient distribution of supplies to the appropriate clinic departments.
• Assist in managing returns, replacements, and the proper disposal of outdated or damaged materials.
• Use inventory control operating systems and report tools to assist with supply flow and compile records concerned with quantity, cost, and type of supplies received.
• Assist in the DME Retail Store as needed with supplies.
• Contribute to the ongoing review and improvement of materials management processes and procedures. Approach situations with a focus on controlling costs and reducing waste.
• Adhere to company policies as described in employment handbook and company work rules.
• Maintain confidentiality of patient account information in accordance with HIPAA guidelines and NMOA policy.
• Maintain a clean and safe work area and always exhibit safe work practices.
• Regular and reliable attendance.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES: N/A

KNOWLEDGE, SKILLS AND ABILITIES: 

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily.  The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Ability to understand, read, write, and speak English; bi-lingual preferred.
• Ability to read, analyze and interpret medical information, technical procedures and/or general business information. 
• Ability to effectively present information, respond to questions and professionally interact with physicians, managers, employees, patients, vendors, and the general public.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Exhibit understanding of healthcare regulatory and compliance policy (e.g., HIPAA). 
• Knowledge of New Mexico Orthopaedics policies and procedures. 
• Requires ability to identify and implement opportunities to improve the performance of the department.  
• Proficient computer skills (including, but not limited to spreadsheets, word documents, Internet, and email) required.
• High integrity, including maintenance of confidential information.
• Ability to work a flexible schedule between the hours including some nights and weekends.
• Knowledge of all types of current forms of immobilization.
• Must be detail oriented, able to prioritize assignments and ensure task completion.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, decimals, and percentages.
• Excellent interpersonal skills: must have initiative and work well in a team environment.
• Professional demeanor & appearance required.
• Ability to work under pressure with stringent timelines and complete job-related tasks in a timely manner.  

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job responsibilities.

Activities include holding, carrying, pushing, transferring, and pulling of objects and people, safely. While performing the duties of this job, the employee is occasionally required to stand; walk; sit for extended periods of time; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, bend, crouch or crawl; talk or hear; taste or smell. The employee must be able to safely lift and/or move a minimum of 50 pounds. Repetitive motion of upper body required for extended use of computer. Requires vision correctable to 20/20 and hearing in the normal range for face-to-face and telephone contacts. Work may be under stressful conditions at times.

Works in a well-lit, ventilated and climate-controlled clinic environment. Fast-paced medical office environment involving contact and interaction with patients, physicians, and other clinical and clerical personnel. Conditions common to a clinic environment include but are not limited to communicable disease, blood borne pathogens, bodily fluids and toxic substances.

The noise level in the work environment is usually moderate.

Qualifications

EDUCATION AND EXPERIENCE:

High school diploma or equivalent; associate degree in healthcare administration, business, or related field preferred. One year of experience in materials management, supply chain, or inventory control, preferably in a healthcare or orthopedic setting.; or equivalent combination of education and experience.

CERTIFICATIONS:

None required.