What are the responsibilities and job description for the Dir,Enterprise PMO position at New Mexico State University?
Position Title: Dir,Enterprise PMO
Employee Classification: Dir,Enterprise PMO
College/Division: Information Technology
Department: 450001-INFORMATION TECHNOLOGY
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $126,901.09
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Exempt
Summary: Looking for a dynamic leader to drive excellence in project management? The Director of the PMO will report to the CIO and steer all IT project activities, ensuring timely delivery within scope and budget. This role demands strategic partnership with stakeholders, effective risk management, and adept resource allocation to achieve business outcomes. The ideal candidate will lead and develop the project management team, foster an agile environment, and uphold high standards of performance and communication. If you're ready to advance our IT portfolio's strategy and drive impactful results, this is the role for you!
Classification Summary:
Identify and evaluate strategic opportunities aligned with overall objectives, interacting with senior management, industry, and government to promote strategic programs. Manage project execution to ensure adherence to budget, schedule, and scope, developing or updating project plans for IT projects, including objectives, technologies, systems, schedules, funding, and staffing. Monitor project milestones and deliverables, resolve problems with project personnel, and manage work breakdown structures. Under limited supervision, administer multiple enterprise systems critical to university operations, set strategic direction, recommend IT policy, and work with departments to improve services. Participate in the investigation, selection, and operation of information systems.
Classification Standard Duties:
Under limited supervision, analyze project requests, understand business requirements, and explore implementation options, providing high-level cost estimates and final recommendations for new or modified systems. Create RFPs, prepare project status reports, identify policy gaps, and assist with portfolio management. Participate in research strategy development, consulting on funding proposals, and facilitating interdisciplinary collaborations. May supervise staff or student employees and perform miscellaneous duties. Additionally, direct departmental operations, supervise employees, develop and implement policies, objectives, and long-range plans, and coordinate with university officials on policy and capital improvements. Collaborate on technology solutions, manage annual budgets, and perform cost analyses. Recommend and develop university policies, serve on committees.
Required Education, Experience, Certification/License, Equivalency
Required Education: Bachelor's degree.; Required Experience: Eight (8) years of experience directly related to the standard duties as outlined; Equivalency: Completion of a post-secondary degree may substitute for years of experience.; Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE: Identify policy and procedure gaps, develop plans to address them, and assist with portfolio management processes and reports. Demonstrate knowledge of the Information Technology environment through project execution. Knowledge of information security principles, practices, and requirements for a major public institution, organizational structure, workflow, and operating procedures, as well as relevant laws and regulations, is essential. SKILLS: Skills required include examining and re-engineering operations, formulating policies, developing and implementing strategies, short- and long-term planning, problem analysis and resolution, report preparation and presentation, and effective communication. Skills in program planning, development, implementation, leadership, strategic planning, policy development, critical thinking, and interpersonal communication are crucial. ABILITIES: Abilities include developing and maintaining effective working relationships, maintaining accurate records, using independent judgment, and organizing activities. Abilities include supervising and training employees, anticipating needs, and responding to changing information security conditions.
The Director of the Project Management Office (PMO) will report to the CIO and will be responsible for exercising leadership and execution of all project management activities for the overall IT function ensuring projects are delivered on time, within scope, and budget. This role will also develop effective risk mitigation plans and seamlessly executes; adjusts risk management approach as new risks arise; ensures teams are managing/mitigating risk at a project level. This role will also interpret project resource needs and adjusts as required to ensure business outcomes are satisfied. Partners with portfolio stakeholders to develop a common understanding of business strategy, roadmaps, technology teams’ capacity, and Agile practices. The Director of the PMO and their team will help advance the portfolio’s strategy by managing risks across people, process, technology and controls, monitoring, reporting, and agile, program and project management practices to ensure effective execution and delivery. Manages staff performance by setting clear expectations, providing regular feedback, learning opportunities, and developing improvement plans as needed. Manages and communicates portfolio changes; facilitates trade-off decisions in the portfolio as needed. Ensures project teams are managing change to best deliver business value and outcomes.
- Responsible for the management and development of all project managers within IT
- Responsible for the delivery of all projects on time and within budget
- Plans and develops project plans consistent with the application team’s scope of work, works hand in hand with application development directors in planning all projects
- Plans and develops all communication on behalf of the CIO working with peers to assist when required
- Responsible for coordinating all training for the IT organization working with peers to assess the requirements for education, manages the training budget for IT
- Responsible for the development of project level dashboards for the CIO
- Conducts project reviews and audits on behalf of the CIO, coordinates readouts and recommends corrective actions to the project directors
- Coordinates IT Governance meetings and establishes the agenda and communication of such meetings, captures/publishes notes of all governance meetings
- Responsible for following project change management procedures and the communication of those changes. Determines risk mitigation strategies as a result of change, documents change and assesses impact of change to the project timeline. Communicates changes to all responsible parties and stakeholders.
- Responsible for assessing talent bi-annually using tools like the 9-Box model. Develops and mentors people consistent with their desired career path and goals, additionally, you have a responsibility to manage people out of the organization if performance and capability are not meeting the standards
- Responsible for developing project management procedures and communicating/educating your peers
- Responsible for establishing clear goals and objectives for subordinates consistent with the overall IT goals/objectives
Preferred Qualifications
ITIL is preferred.
Special Requirements of the Position
Department Contact: Jasmine Gomez, 575-646-3685, jgomez12@nmsu.edu
Contingent Upon Funding: Not Applicable
Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: Availability to respond when situations arise
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.
Salary : $126,901
