Executive Assistant to the CEO & Board Liaison

JOB ANNOUNCEMENT

The New Orleans Jazz & Heritage Foundation, a nonprofit dedicated to celebrating and sustaining Louisiana's vibrant cultural heritage, is embarking on an exciting new chapter under visionary leadership. This is a unique opportunity to join an organization at the forefront of preserving and advancing New Orleans' rich traditions.

We are seeking an accomplished and highly organized Executive Assistant to the CEO & Board Liaison to play a pivotal role in supporting the Foundation's mission. In this critical position, you will collaborate directly with the CEO and Board of Directors, ensuring the efficient coordination of executive priorities and governance processes.

This is a remarkable opportunity to contribute meaningfully to an organization dedicated to cultural preservation and innovation. Join us as we work to uphold and expand the legacy of Louisiana's unparalleled artistic and cultural heritage.

Status: Full-Time, Exempt
Reports To: Chief Executive Officer
Department: Executive Office
Salary: $65,000 - $75,000

The Executive Assistant to the CEO & Board Liaison plays a pivotal role in supporting the CEO and Board of Directors in advancing the mission and vision of the New Orleans Jazz & Heritage Foundation. As a primary administrative partner to the CEO, this individual ensures smooth day-to-day operations and serves as a key liaison to the Board, managing meeting logistics and governance processes.

This role demands a proactive, detail-oriented professional with exceptional organizational, communication, and interpersonal skills. Flexibility to work evenings, weekends, and limited travel is required to support the Foundation's diverse events and initiatives.

• Schedule, plan, and execute all Board and committee meetings, including drafting agendas and recording minutes.
• Maintain governance records, including bylaws, resolutions, and meeting archives, and ensure the annual deposit of records and materials into the J&H Archive in accordance with the established records schedule.
• Serve as a trusted liaison between the Board, CEO, and staff, ensuring effective communication.
• Plan logistics for Board retreats and special events to ensure a professional experience.

• Coordinate and maintain the CEO's complex schedule, including meetings, appointments, and events.
• Plan and manage travel logistics, including transportation, accommodations, and itineraries.
• Draft, proofread, and edit correspondence on behalf of the CEO.
• Prepare agendas, reports, and presentation materials for meetings; attend and document key action items.
• Track and prioritize the CEO's tasks to ensure timely completion.
• Other duties as assigned.

• Act as a communication hub between the CEO, Senior Leadership Team, staff, and external partners.
• Collaborate on cross-departmental projects, ensuring deadlines and deliverables are met.
• Assist with special initiatives involving the CEO.

• Oversee office supplies, vendor contracts, and daily operational needs for the CEO.
• Manage the CEO's expense reports and track Board-related budgets in collaboration with Finance.
• Coordinate technical needs with the Administrative & Office Operations Manager to ensure efficiency.

• Organizational Mastery: Proven ability to manage complex schedules and competing priorities.
• Time Management: Consistently meets tight deadlines with accuracy and attention to detail.
• Communication Excellence: Strong written and verbal communication skills tailored to diverse audiences.
• Technological Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and digital platforms.
• Interpersonal Skills: High emotional intelligence, with discretion in handling confidential information.
• Problem-Solving: Proactively anticipates challenges and adapts effectively.

• Acts as a right hand to leadership, ensuring strategic alignment and operational support.
• Thrives in dynamic, fast-paced environments with a collaborative and proactive approach.
• Demonstrates a commitment to the Foundation's mission and values, including cultural preservation, diversity, and community engagement.

At the New Orleans Jazz & Heritage Foundation, we value our team and strive to provide comprehensive benefits, including:

• Paid Time Off (PTO): Generous PTO to support personal well-being.
• Health Insurance: Coverage through Blue Cross Blue Shield, including wellness visits and telemedicine.
• Dental & Vision Plans: Affordable options for preventative and major care.
• Health Savings Account (HSA): NOJHF contributes $1,325 annually to assist with out-of-pocket medical costs.
• Life & Disability Insurance: Basic life and AD&D coverage, with options for additional coverage.

Ready to join our team? Apply today!

For the latest updates, visit our Career Opportunities page: https://www.jazzandheritage.org/about-us/career-opportunities/

Final round interviews will require up to 3-5 professional references, including:

• At least one direct supervisor.
• One colleague or team member.
• One additional professional stakeholder.

About the New Orleans Jazz & Heritage Foundation

The New Orleans Jazz & Heritage Foundation is dedicated to advancing the Foundation's mission of celebrating and sustaining the vibrant cultural heritage of New Orleans and Louisiana. The Foundation's iconic assets include the New Orleans Jazz & Heritage Festival, Jazz & Heritage radio station WWOZ 90.7FM, and the Don 'Moose' Jamison Heritage School of Music, which provides free weekly music education.

The Foundation also supports a variety of impactful programs such as the Jazz & Heritage Concert Series, the Catapult Fund Small Business Accelerator, Class Got Brass, and Community Partnership Grants. These initiatives play a vital role in uplifting local artists, empowering underserved communities, and preserving the region's rich cultural traditions.

As the Foundation continues to produce celebrated events like the Crescent City Blues Festival and Treme Creole Gumbo Festival, it remains focused on fostering education, economic development, and cultural programming. These efforts ensure New Orleans' legacy as a global beacon of creativity and tradition while supporting the next generation of cultural bearers.

Jazz Fest, the Foundation's flagship event and primary fundraiser, attracts global artists while showcasing Louisiana talent. Produced in partnership with Festival Productions Inc., Jazz Fest is accompanied by other year-round festivals and performances focused on supporting local artists and cultural traditions. The Foundation retains full ownership of all Jazz Fest-related copyrights, trademarks, and licenses, ensuring its sustainable future.

Education is central to the Foundation's mission. The Don 'Moose' Jamison Heritage School of Music, housed at the George and Joyce Wein Jazz & Heritage Center, offers free music education to youth, along with other initiatives such as vocal workshops, beginner music programs, and professional audio training.

The Jazz & Heritage Archive preserves and perpetuates Louisiana's music, culture, and heritage as the institutional repository for the Foundation and WWOZ 90.7 FM. Housing physical and digital records since the Foundation's inception, it supports award-winning media projects and collaborates with national archives and museums.

Founded in 1980 and owned by the Foundation, WWOZ 90.7-FM connects local and international audiences to New Orleans and Louisiana culture through live broadcasts and streaming of Foundation events. WWOZ's mission is to be the worldwide voice and flag-bearer of New Orleans' culture and musical heritage.

The Foundation also plays a key role in grant-making, ensuring the support of musicians, educators, cultural producers, and entrepreneurs by investing proceeds from the New Orleans Jazz & Heritage Festival presented by Shell directly into the community with grants to fund projects that support the Foundation's mission.

Together, these programs and initiatives embody the Foundation's mission to celebrate cultural heritage while fostering innovation and ensuring lasting cultural influence. For more information, visit www.jazzandheritage.org.