Project Controls Analyst

Project Controls Analyst Position Summary

The Project Controls Analyst is responsible for tracking and analyzing project financial data, communicating trends or concerns to Project Management. This includes developing and utilizing numerous methods of valuing work performed and tracking key project financials such as cost trends and profitability.

This position works closely with both the Project Coordinators and Project Management staff to ensure the data is collected accurately, analyzed thoroughly, and presented clearly.

This role will be part of the {company} team, focusing on project controls analysis and ensuring timely and accurate financial reporting.

Duties/Responsibilities

• Collaborate with Project Management to build and maintain project schedules, ensuring alignment with customer requirements.
• Develop and submit customer billing projections, verifying accuracy and alignment with project schedule.
• Analyze project financial data, identifying trends and areas of concern, and provide solutions to project management where applicable.
• Provide weekly cost reports to project management and field supervision, highlighting key financial metrics.
• Enter projects into the ERP system upon receipt of work authorization, ensuring accurate and up-to-date records.
• Ensure approved Work Authorizations/Change Orders are filed and properly recorded using tracking instruments and the ERP System.
• Report values of work performed to the billing department for monthly invoicing, ensuring accurate and timely payments.
• Assist the Billing department in maintaining billing processes and generating invoices as needed.
• Manage the bid process, communicating key milestones to project management staff and creating project bid folders.
• Validate and approve project invoicing where applicable, ensuring accuracy and compliance.
• Participate in project conference calls (as needed) to ensure project billing and project schedules reflect current project status.
• Collect, review, and enter Preliminary/Professional Service Hours into the ERP system.
• Prepare monthly reporting of key performance indicators for customer submittal, providing insights into project progress.
• Submit and record Affidavit of Completions, completing project reconciliation and providing information to the Billing Department for accurate and final account receivables.
• Occasional travel may be required for off-site meetings, events, or other business matters.

Qualifications

• Associate degree required; Bachelor's degree in business administration, Finance, or a related field preferred.
• 3-5 years of professional experience in a related position, construction or project/finance controls preferred.
• Experience in the construction or utility industry is an asset.
• Exceptional verbal, written, and presentation skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Demonstrated proficiency in MS Office, including Word, PowerPoint, Excel, and Outlook.
• Working knowledge of programs such as Smartsheet, Vista, PowerBI, Primavera P6, Microsoft Project, and Adobe, preferred.
• Excellent organizational skills and attention to detail.
• Ability to multi-task and prioritize day-to-day activities.
• Ability to manage multiple priorities and deliver results within fixed timeframes.
• High levels of discretion and judgment in both interpersonal and business matters.