Office Assistant

Job Details

Job Location

Bronx, NY

Position Type

Full Time

Education Level

None

Salary Range

$21.00 - $22.00 Hourly

Description

Rooted in the Bronx, New Settlement stands with community members to break systemic barriers, advance justice, promote leadership and strengthen neighborhoods. By ensuring agency around education, employment, housing, wellness and creative expression, we help cultivate an equitable society where individuals and families have the power to use their voice to create the change they wish to see.

Since New Settlement’s inception in 1989 as a settlement house rooted in the Bronx, our organization has been a responsive community partner. Originally established to revitalize abandoned buildings into affordable housing, New Settlement has since evolved into a multi-generational, forward-looking organization. We support 15,000 members of the community annually by providing organizing in housing and schools, and programs in education, college access, youth development, arts, workforce development, wellness and more. EEO/AA

JOB SUMMARY: Reporting to the Program Director/Assistant Director, the Office Assistant will support staff in all administrative and clerical functions of the NS Young Adult Opportunity Initiative while working closely with young adults ages 17-24 years old. The Office Assistant provides administrative support to the Program Director and Assistant Director, data entry, photocopies, maintains filing system, maintenance of office space, outreach, data, creating an environment of inclusivity and positivity. This role entails being comfortable sitting in front of the office greeting participants, guests, and fellow employees.

Job Duties Include But Not Limited To

• Manage program space, assist with correspondence, filing, phone answering, copying, and scanning.
• Assists in trouble shooting and contacting sources for technical support and maintenance.
• Receives and distributes incoming mail and packages. Picks up mail at the main office’s mailbox.
• Manages office supplies inventory. Ensures all necessary office supplies are stocked.
• Provide intake and orientation functions to assist participants to connecting to the services of YAOI.
• Provides program information, capture documents and track applicants in the enrollment pipeline as well as conducts intake interviews and verify student eligibility.
• Conducts outreach and program marketing as needed.
• Assists with the planning and coordination of special events for program alumni and community partners.
• Oversees and maintains alumni database.
• Maintain participant activity attendance and update any records in Salesforce for program reports.
• Provide routine information to public or refer them to proper resources of information.
• Perform other duties as assigned.
  
  

Qualifications

Q UALIFICATIONS & EXPERIENCE :

• 2 years of related experience.
• Excellent interpersonal, organizational, multi-tasking, time management, and communication skills required.
• Must have a commitment to work from a strength-based and/or youth development perspective.
• Must possess the ability to maintain confidentiality and use appropriate discretion.
• Strong computer skills.
  
  

Position Requirements

• Must be cleared and maintain clearance throughout duration of employment by NYC DOE fingerprinting.
  
  

Physical Demands And Work Environment

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

• The ability to sit, stand, walk, and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear.
• The ability to frequently sit and reach with hands and arms.
• The ability to occasionally lift and/or move up to 20 pounds.
  
  

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

• Must be able to utilize office equipment such as desktop/notebook computers, copiers, printers, scanners, telephones, and calculators.
• The noise level in the work environment is usually moderate.
  
  

Employment is at will and employees will undergo 45- and 90-day check-ins during their 90-day probationary period.

NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the employee in this job. The employee will be required to follow other instructions and to perform other job-related duties requested by their supervisor. This job description supersedes prior job descriptions. When duties and responsibilities change and develop, the job description will be reviewed and subject to changes of business necessity.

New Settlement is proud to be an Equal Opportunity Employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.

This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions expected of an employee. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of you as an employee. You may be asked to perform other duties as required.