Front Desk Receptionist/Administrative Assistant

Job Summary

• Performs varied support services requiring general office and organizational skills with acquired knowledge of company operations.
• Supports staff by contributing to office operations and productivity.
• Greets and assists visitors. Provides appropriate information and/or refers to appropriate person. Performs clerical tasks, as assigned, including but not limited to, filing, making phone calls, completing forms and data entry. Assists in the organization and administration of company objectives and policies.
• Office entry position with training, support and an opportunity for growth.
• Orders office supplies and services.

General Accountabilities

• Assists in preparing and processing correspondence, reports, and other documents.
• Types or word processes forms and documents of varying length and content.
• Enter and retrieves computerized data.
• Processes printed documents.
• Totals, verifies and posts financial information/record(s).
• Prepares and issues receipts and other related documents as assigned.
• Greets visitors and ascertains name and other pertinent information. Notifies appropriate employee of visitor's arrival. Keeping visitor in the lobby until they can be helped by the appropriate person.
• Answers telephone(s). Determining if assistant can help caller or needs to be routed to another person. Routes calls for employees as appropriate.
• Takes and conveys messages.
• Maintains files, logs and other records.
• Retrieves and processes mail daily. Opens all mail that is not confidential. Sorts and delivers mail as appropriate.
• Accepts and signs for packages addressed to company. Delivers package(s) to addressee or notifies addressee of package arrival.
• Sends and distributes FAX messages.
• Monitors inventory and orders company supplies with management approval.
• Runs company errands as necessary.
• Operates and assists others in operation of office machines, such as: computer, printer, calculator, dater, photocopier, FAX machine, telephone, postage meter, scales, etc.
• Performs minor maintenance, e.g., replaces toner, reloads paper and troubleshoots minor problems. Calls and schedules required maintenance with copier leasing company.
• Assures that reception area is clean and orderly.
• Assures that break room/lunch area is clean and orderly (set up/stocked for daily operation, dishes clean, etc.)
• Performs other related duties as assigned or requested.

Job Qualifications

• Minimum Education: High School or equivalent Combined experience/education as substitute for minimum education
• General office experience desired in the following: data entry, typing/word processing, filing, & basic math skills for assigned business tasks. Ability to operate varied office equipment.
• Minimum Requirements: Quick learner with desire to assist staff and company continued success.

Competencies

• Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason.
• Customer Service - Acknowledges visitors with a smile/greeting; Responds promptly to customer needs; Responds to requests for service and assistance.
• Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions; or refers to other appropriate staff.
• Written Communication - Writes clearly and concisely; Edits work; Presents data effectively; Able to read and interpret written information.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives.
• Leadership - Inspires, motivates and assists others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others.
• Professionalism - Approaches others in a polite and tactful manner; Maintains composure and reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments.

Skills:Administrative

• Assemble and organize numerical data
• Communicate with others to gather information
• Compute totals
• Gather data
• Input data
• Maintain filing systems and assist with archived records
• Verify calculations

Skills: Machine

• Computer Network
• Fax
• Personal Computer
• Photocopier
• Scanner
• Phone with multiple lines/extensions

Physical Demands

• Occasionally required to sit, walk.
• Occasionally required to use hands to finger, handle, or feel.
• Occasionally required to reach with hands and arms.
• Occasionally required to talk or hear.
• Occasionally required to bend, lift or climb.
• Occasionally required to lift light weights (less than 25 pounds).
• Finger dexterity required.
• Hand coordination required.
• Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus.

Work Environment

• Exposure to adverse conditions.

Comment

• Will utilize a working knowledge of unit or department systems and procedures to carry out assignments.
• Will create, update, and maintain written procedures for responsibilities and projects as assigned.
• Works under direct supervision.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $17