What are the responsibilities and job description for the Business Development & Sponsorships Coordinator position at New York City Bar Association?

POSITION TITLE: Business Development & Sponsorships CoordinatorDEPARTMENT: Program Department | Business Development Team POSITION REPORTS TO:Sr. Business Development & Sponsorships ManagerSTART DATE: April 2025FLSA STATUS: Non-ExemptThe New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students. The City Bar’s mission is to equip and mobilize the legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.Department FunctionThe Program Department produces more than 130 Continuing Legal Education (CLE) Programs annually, across many practice areas. Additionally, the Department hosts a wide array of specialized Annual Conferences — nationally renowned, prestigious annual events. The Business Development Team is charged with identifying, prospecting, developing and growing business relationships with law firms, corporations, government entities, and law schools — with the primary focus on securing sponsors, and continuously increasing revenue and visibility for our Program Department.Job FunctionThe Business Development & Sponsorships Coordinator will be an integral part of the Business Development Team, and will assist with tasks as assigned — with the primary focus on coordinating a wide array of deliverables involved in a sponsorship campaign/business development project (i.e., generating leads, maintaining sponsor outreach lists, collecting sponsorship deliverables, updating sponsor-related prospectuses, issuing and tracking invoices, and other.)Areas of responsibility include, but are not limited to:

Lead Generation & Data Entry : Research sources, identify leads, and create/update complex Excel-based contact lists for various sponsorship campaigns (i.e., CLE Conference sponsorships, Firm CLE Packages, Small Law Firm Symposium, Professional Development Workshop Series (PDW), New Lawyer Institute, and other).
Sponsorship Deliverables : Correspond with sponsors regarding fulfillment of sponsorship contracts (i.e., creating invoices, tracking payments, collecting logos, ads, videos, swag, etc.) Review and ensure accuracy for conference-related sponsor graphics and posters, and other tasks as needed.
Sponsorship Offerings : Assist in developing new and updating existing sponsorship prospectuses and brochures, and ensure accurate pricing, benefits, and specifications. Propose and draft sponsorship outreach email messages/templates.
Client Meetings/Presentations : Assist with meeting preparation and presentation decks. Attend meetings/presentations and gather notes as needed.
Firm CLE Packages – Account Management : Produce monthly CLE usage reports, distribute to customers, and maintain accurate internal records. Assist with account management in City Bar CRM database (i.e., updating contact information, adding/removing users, etc.) Correspond with account holders as needed.
Event Management : Assist with preparation and attend sponsorship-related events, and other events as needed.
Other duties as assigned.

Qualifications, Skills & Requirements

Associate degree, or higher, in business, marketing, or related field preferred, or equivalent experience.
Minimum of 2 years of experience in sales or marketing in a professional services environment.
Strong computer skills (i.e., Excel, Word); CRM system experience a plus
Understanding of the legal industry a plus.
Must have a proactive approach with great drive, initiative, and be self-motivated.
Excellent writing, presentation, interpersonal and communication (written and verbal) skills are essential.
A high level of emotional intelligence, collaborative style, and solid judgment.
Proven ability to work independently and as a team player.
High attention to detail, strong organizational skills, and ability to adhere to deadlines.
Solid ability to multitask and manage priorities.
Flexibility to work early morning or evening hours, as needed, to attend City Bar events outside of general work hours.

This position will have a hybrid work schedule with some flexibility for the days scheduled to be in the office (generally 2 - 3 days each week).The annualized salary for this role is in the $47,000 to $50,000 range based on a 35-hour work week, plus additional pay for hours worked over 35 each week. We provide a competitive benefits package including generous paid time off (vacation, personal, sick time, holidays including closing between Christmas and New Year’s day this year, day off for volunteer work, extra time off in summer, choice of medical plans (some offered at almost no charge to the employee), dental, vision, 401K, life insurance, commuter benefits program, Employee Assistance Program, short-term/long-term disability insurance, employee discounts, and more!Candidates must be authorized to work in the United States. We are not able to sponsor visas for this position.To apply: It is suggested that qualified applicants should include a cover letter, to explain why you are interested in the position when applying. Applications will be considered when received until a qualified candidate is hired.We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. We welcome all kinds of diversity. It is the policy of the Organization to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law. With regard to the Americans with Disabilities Act and other related laws, the City Bar will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.

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Salary : $47,000 - $50,000

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Business Development & Sponsorships Coordinator

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