Legal Assistant/Paralegal

AJ756499

Purpose of Position/Summary:

• The Legal Assistant provides all legal, administrative, and clerical support to the OUCC’s technical staff and attorneys.
• The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations.

Essential Duties/Responsibilities:

• In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases.
• The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency’s lawyers and technical analysts.
• They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates.
• The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC.
• As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects.

PRIMARY RESPONSIBILITIES:

• Manages and processes all case and non-case related information/documents.
• Supports and assists technical staff and attorneys as assigned.
• Supports and assists all Administrative Assistants in coordinating daily work schedules.
• Maintains calendar dates (in Outlook) for all active cases.
• Setup and coordinate meetings and conferences.
• Organizes case files for attorneys in preparation of evidentiary hearings.
• Contributes to overall Agency and Division goals.
• Interacts with public and external contacts as frontline administrative assistant.
• Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf.
• Perform general clerical duties including but not limited to copying, faxing, mailing, and filing.
• Maintains files in Microsoft Dynamics as well as other emerging IT applications.
• Tracks activities and maintains various spreadsheets and databases.
• Maintains any required Division records and reports.
• Performs other duties as assigned.

Job Requirements:

• Exceptionally strong organizational skills, including meticulous attention to detail and ability to work on multiple cases and assignments simultaneously.
• Excellent time management skills, including ability to perform and complete tasks under deadline pressure.
• Excellent verbal and written communication skills, capable of interfacing with all levels of the organization in a dependable, self-motivated, and team-oriented manner.
• Sensitivity to confidential and redacted information in legal filings;
• Knowledge and skill in developing and maintaining case files and other documents;
• Ability to work independently and in teams both in a timely and well organized manner;
• General knowledge of Agency’s Microsoft Dynamics system.
• Proficiency in using Microsoft Office software (Word, Excel, SharePoint);

Education:

• This position requires a high school diploma.
• Some college or vocational training and at least 2 years of applicable experience are desired.
• The Legal Assistant must be able to communicate effectively both orally and in writing and is expected to provide a business image that is professional, well-organized, and helpful.
• A working knowledge of Microsoft Office Suite is required, and incumbent must be able to quickly learn new computer applications.
• Experience with Microsoft Excel and other office-based programs is a plus.

Job Types: Full-time, Contract

Pay: $24.62 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• This 1099 contract does not entail any benefits. Do you accept?
• The mentioned rate is the best we have for this role and is non negotiable. Do you accept?
• Please let me know a good time to contact you weekdays.
• Kindly mention your current City, State of residence.
• Please share your email address for further communication.
• Please list software programs you are proficient with.
• Position is on-site Monday thru Friday, 8:15am to 4:45pm, 1 hour lunch. Do you accept this requirement?
• Position is for a 6-month initial duration with a likelihood of extension or right to hire. Do you accept this requirement?
• Initial interviews will be via Teams or phone. Follow-up interviews must be in-person at OUCC office. Do you accept this requirement?

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Legal assistant or paralegal: 2 years (Required)

Work Location: In person

Salary : $25