What are the responsibilities and job description for the Administrator III position at New York Medical College?
Overview
The position of Administrator will provide daily administrative managerial support to the Vice President for Research and Chief Biomedical Research Officer for Touro University as well as supporting his research needs as Professor of Pharmacology and Microbiology at New York Medical College and as Professor of Dental Medicine at Touro College of Dental Medicine.
Responsibilities
Executive administrative support- Manage overall administrative/managerial operations of the department including coordinate all activities within the department including scheduling meetings and conference calls; managing offsite meetings and associated tasks (research locations, booking lodging, travel etc); proofreading documents ; preparing expense reports; provide coverage and support to leadership team as needed.The individual will need to be able to support the Vice President using all remote technologies (phone and videoconferencing). Ordering of supplies and office equipment and tracking expenditures. Review and track all invoices for payment. Handle assorted duties as needed. Activities further divided according to the needs of: Office of Research Administration, Department of Pharmacology, BioInc, Touro College of Dental Medicine
Research Administration
Assist in processing and financial management of grant activities and adhering to deadlines. Coordinate the compilation of research manuscripts and NIH grant applications by ensuring all required documents are collected and organized effectively. Proofread documents prior to submission.
Budgets
Assist in preparation and management of department budget. Preparing and implementing financial plans, forecasts and budgets.
Handle human resources issues including monitoring salary increases, time off etc. Monitor adherence to college policies and procedures.
Act as liaison between Vice President and internal/external contacts. Represent the department in college activities and committees as needed
Qualifications
Required Qualifications:
BA or BS required. Master’s degree preferred
4 years of executive administrative/managerial experience, with proven success supporting executives and/or a senior executive team and supervising clerical staff.
Skills:
Excellent PC knowledge - Microsoft Word, Outlook, Access, Adobe Acrobat Pro), PowerPoint, and Excel. ERA commons is a plus.
Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees.
Excellent attention to detail and follow-through skills.
Strong organizational and financial skills.
Excellent interpersonal and communication skills written, verbal) to assure successful interaction with all levels of employees and external contacts.
Strong multi-tasker with excellent organizational skills and the ability to prioritize and manage multiple projects simultaneously.
Experience preparing and implementing financial plans, forecasts, and budgets.
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