Senior Administrative Analyst (NY HELPS)

Description

Duties Description

Under the close direction of a G-23, Associate Administrative Analyst, the senior administrative analyst/trainee will:

• Analyze, design, and facilitate development of Tax Department forms, making the necessary revisions and following standards and procedures to ensure the forms are correct and can be properly printed, completed by taxpayers, and processed;
• Discuss or hold meetings about the content, design, development, and status of the forms with various stakeholders;
• Organize and maintain information about assignments following section procedures and internal controls;
• Proofread and verify the accuracy of the printed forms and the PDF files published to the department’s website; monitor their work schedules, maintain records, prepare and deliver reports on project status and assignment progress;
• Review, analyze, and develop recommendations regarding the impact of proposed and enacted legislation and regulations, conduct research into forms history;
• Collaborate in the development and design of department systems, procedures, documents and Web pages, conduct cost/benefit studies, prepare time and staff effort estimates, evaluate and recommend alternatives;
• Recommend or implement changes to administrative documents (including internal forms, org charts, contact listings), and update section procedures to improve efficiency and effectiveness;
• Attend training classes and propose new or improved computer applications, assist with updating applications used in the section;
• Meet the Tax Department’s time and attendance requirements, and their agreement to work overtime as necessary;
• Initiate telephone conversations and email exchanges to gather information about the content, design, development, and status of their assigned forms with various stakeholders;
• Potentially assist with research about various documents (forms, publications, correspondence, and so on) and draft responses to employee suggestions, executive correspondence, Webmaster emails, and executive inquiries; and
• Utilize computer programs (such as Microsoft Word, Excel, Access, Sharepoint & Adobe Acrobat) and procedures used in the section.
• Adhere to the Department’s time and attendance rules and regulations.
  
  

Qualifications

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

Within a year of permanent appointment, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class examination for which they are qualified.

Non-competitive Minimum Qualifications

Administrative Analyst Trainee 1: Bachelor’s degree or higher.

Administrative Analyst Trainee 2

A bachelor's degree and one year of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.

Substitution-A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Senior Administrative Analyst

A bachelor's degree and two years of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.

Substitution-A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Competitive Minimum Qualifications

Candidates must be reachable for appointment on the PCO or PATT eligible list for this location; or eligible to transfer under Section 70.1, 70.4 or 52.6 of Civil Service Law.

This Position Is Filled As a Traineeship

Trainee 1, equated to a grade 14: starting salary is $52,198.

Trainee 2, equated to a grade 16: starting salary is $58,247.

Successful completion of a two-year traineeship will lead to SG-18, starting salary $65,001.

Note: Advanced placement in a traineeship is at the discretion of the hiring agency

Additional Comments

New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.