What are the responsibilities and job description for the Assistant Project Manager position at New York State Energy Research?

New York is leading the nation in the fight on global climate change and the transition to a clean energy-powered economy. The Climate Leadership and Community Protection Act (Climate Act) has created the most aggressive climate change goals in the nation and requires an ambitious agenda that blends proven catalysts with innovative approaches while operating across a broader energy arena that is rapidly evolving. New York State Energy Research & Development Authority (NYSERDA) is a driving force in realizing this agenda. NYSERDA works with stakeholders that span residents, business owners, developers, community leaders, local government officials, universities, utilities, investors, entrepreneurs, and more, to develop, invest, and foster conditions that :

Attract the private sector capital investment needed to expand New York's clean energy economy.
Overcome barriers to using clean energy at a large-scale in New York.
Enable New York's communities and residents to benefit equitably from energy efficiency and renewable energy.

Job Overview

The Events Management department is seeking a qualified and highly motivated professional enthusiastic about event planning and management to join our team as an Assistant Project Manager, specializing in events management.

The ideal candidate should enjoy interacting with diverse types of people through every aspect of event planning and execution, have a high attention to detail, and be driven to achieve quality results. Preferably, this candidate has solid experience and expertise with managing all types of events (in-person, virtual, and hybrid) and a working knowledge of event management platforms. An understanding of New York State government and the energy efficiency and clean energy sectors is a plus. This position requires frequent travel and reports to the Senior Project Manager.

The Events Assistant Project Manager is responsible for managing event-related activities for NYSERDA program portfolios, working collaboratively with program staff and professional services teams to coordinate all aspects and deliverables from concept and design, through development, production, and execution of in-person, hybrid, and virtual events. The Assistant Project Manager provides additional support for event-related activities managed by the Director of Events and Senior Events Project Managers in varying levels of support and participation, including but not limited to sponsoring, exhibiting, attending, speaking, and hosting. This position requires frequent travel.

Primary Responsibilities

Ensure excellent customer service, planning, and high-quality execution of events within the assigned program portfolios and initiatives; delivering events on time and within budget, that meet or exceed objectives and expectations

Identify event opportunities that meet programmatic and organizational objectives and provide value to NYSERDA

Negotiate appropriate levels of support and participation; collaborate with program teams, Marketing, Communications, and Social Media staff, as well as other professional services teams

Secure appropriate program funding for events; draft, review and manage purchase orders, agreements, and payments through the NEIS finance process

Manage all aspects required to successfully execute assigned events, including but not limited to : assist with speaker coordination; identify, coordinate, and secure event materials; travel to and from event location to support the event and manage on site logistics; and perform comprehensive post event follow up to completion

Serve as department liaison for the Events Management unit with teams throughout the Authority in support of multiple assigned program portfolios

Build and maintain relationships with NYSERDA staff, contractors, and partners; event organizers; venue staff; external stakeholders; and other New York State agency staff

Suggest and implement recommendations for improvements in processes, planning, and execution to consistently deliver quality results

Assist with the inventory of event display materials

Become proficient in event management software used to support and manage all NYSERDA event-related activity

Continual effort toward learning about NYSERDA's strategies and program offerings and the ability to explain them to various and diversified audiences

Foster and contribute to a culture of teamwork and excellence grounded in development, learning, problem solving, and collaboration

Perform other responsibilities as needed

Minimum Qualifications

Bachelor's degree and 3 years of relevant event-related experience.

Ability to demonstrate respect, equity and inclusive behavior and practices of a diverse workforce and community.

Solid project management skills to handle multiple diverse projects simultaneously, set priorities and meet deadlines in a fast-paced and exciting environment

Proven ability to anticipate and articulate needs in advance, propose solutions, and react positively to challenges, new assignments, and shifting priorities

Dependability with a strong work ethic and ability to perform under pressure and within tight deadlines.

Strong time management and organizational skills

Detail oriented with a high degree of accuracy

Demonstrated professional integrity with ability to protect sensitive or confidential information

Team player with a positive attitude and willingness to learn and seek opportunities for improvement.

Clear and concise written and verbal communication skills

Ability to effectively interact with people of diverse professional levels and cultural backgrounds

Proficiency with MS Office Suite programs (Word, Excel, PowerPoint, etc.)

Ability to frequently travel across New York State, including overnight stays, to support events and event-related activities, at times with short notice; 25-30% requirement.

Preferred Qualifications

Master's degree with 1 year of relevant experience.

Please submit two files, one for your cover letter and another for a resume.

Please note that during the application process, you may be prompted to opt-in to Artificial Intelligence ("AI") scoring. This is an automatic request in the ADP system but is not a feature that isused by NYSERDA in its recruiting and hiring process. Your response will have no impact on your application to NYSERDA.

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