What are the responsibilities and job description for the Facilities Manager position at New York State Office of the Attorney General?
Administration Division
Administrative Services Bureau – Albany
Facilities Manager
Reference No. ASB_ALB_FM_6364
Application Deadline is February 21, 2025
The Office of the New York State Attorney General (OAG) is seeking an experienced candidate for the position of
Facilities Manager in the Administrative Services Bureau (ASB). ASB is responsible for managing and coordinating an
array of administrative services at OAG. Central to the bureau’s portfolio is the management of 31 offices located
around New York state. The primary responsibilities of the Facilities Manager will involve providing project
management and operations support, including daily and long-term oversight, for OAG’s nearly 800,000 square feet
of real estate. Additionally, the Facilities Manager will assist with the acquisition of new office space, coordinate
renovations and relocations, address daily maintenance concerns and facility emergencies, and ensure OAG
workplace safety by managing the office’s dedicated Statewide Security Management Program and health and
safety initiatives. This position is based in Albany and reports to ASB’s Deputy Director.
Duties:
- Liaising regularly with other agencies, internal agency managers, high level executives, OAG staff from
- Managing facilities related requests including the acquisition/allocation of space, the development of office
- Preparing lease documents in accordance with OGS’ Space Guidelines and OAG’s space standards.
- Participating in the selection of all leased sites and monitoring landlord compliance with lease provisions.
- Creating and managing facilities related project plans, delegating effectively, ensuring there are open and
productive communications between all parties/stakeholders, implementing quality controls and delivering
facilities projects with minimal business interruption, inconvenience, and lost time and resources.
- Analyzing and developing project budgets, RFIs, purchases, and contracts.
- Responding to emergencies and lease compliance issues.
- Assisting with the administration of security access systems including employee ID cards, access controls,
alarm monitoring, cameras, and intercoms, and managing new installations, maintenance, repairs, invoices,
and reports.
- Assisting with the management of staff covering several program areas including the facilities management
signage, and sustainability which includes ensuring the proper destruction of e-waste and OAG’s recycling
and confidential disposal practices.
- Conducting special studies and research projects on a variety of program issues, including financial
- Preparing a variety of documents including written reports and analyses in narrative, tabular reports,
- At least three (3) years of experience in a facilities management role demonstrating an increasing scope of
- Applicants who have prior work experience in state government that includes supervising staff are preferred.
- Excellent project management skills, including experience in developing management reports, processes,
- Strong analytical, writing, and presentation skills.
- Customer and team-focused with the ability to effectively communicate and liaise with staff at all levels.
- Sound judgment with the ability to self-troubleshoot and navigate difficult interactions with sensitivity and
- Proactive, motivated, well-organized, and task-oriented, must be able to meet tight deadlines and self-
- Knowledge of and experience using Outlook, Access, Excel, and Adobe Acrobat and experience using
- Availability for regular travel, including some overnight travel, a valid New York state driver’s license, and the
- Periodic availability outside of standard business hours is also required.
The annual salary for this position is $110,539. As an employee of OAG, you will join a team of dedicated individuals
who work to serve the people of our state through a wide variety of occupations. We offer a comprehensive New
York state benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-
friendly policies. Additionally, OAG offers a robust Workplace Flexibilities Program with multiple options for
employees, including telecommuting (up to two days per week) and alternative work schedules.
Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.
How to Apply
Applications must be submitted online.
To ensure consideration, applications must be received by close of business on February 21, 2025.
- Cover Letter
- You may address your letter to the Legal Recruitment Unit.
- Indicate why you are interested in a position with OAG and what makes you a strong candidate. You
may wish to include information about what life experiences you will bring to the position that will
enhance OAG’s ability to better serve the diverse population of this state.
- Resume
- Writing Sample
- Your sample should demonstrate your ability to analyze and organize information into an effective
- If needed, please include a cover page to provide the reviewer with any relevant context or
- List of three (3) references
- Only submit professional references, supervisory references are preferred.
- For each reference, indicate the nature and duration of your relationship.
- Include contact information and email addresses for each reference.
- Please note that your references will not be contacted until after you interview for the position.
If you have questions regarding a position with OAG, the application process, or need assistance with submitting your application, please contact
Legal Recruitment via email at recruitment@ag.ny.gov or phone at 212-416-8080.
Salary : $110,539
