What are the responsibilities and job description for the Human Resources Administrative Assistant position at New York State Psychiatry Institute?
Job Title: Human Resources Administrative Assistant
Grade: 10
Salary: $42,843-$51,079
The Research Foundation for Mental Hygiene is seeking a qualified Human Resources Administrative Assistant who will contribute to the overall functioning of the New York State Psychiatric Institute Human Resources Department full-time position of Human Resources Administrative Assistant within the New York State Human Resources Department at the NYS OMH New York State Psychiatric Institute (NYSPI).
Duties and Responsibilities:
- Greets all office guests and determines nature of business, forwards/directs to appropriate HR staff members
- Answers phone lines, reviews voicemails and HR email account
- Receives, picks up, opens, sorts, date stamps, and distributes mail as goods and materials. Scans, fax and/or photocopies
- documents and verifies accuracy of data
- Maintains accurate and up-to-date human resource files, records, and documentation
- Answers frequently asked questions from applicants, employees, supervisors and other Agencies relative to standard policies and
- procedures, hiring processes, transactions and other activities
- Maintains the integrity and confidentiality of Human Resource files and records
- Assists in full-cycle recruitment for the institute
- Assists in gathering or compiling data for reports, graphs, charts, tables, or other products. Enters data into various systems.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and both paper and electronic are filed appropriately
- Provides clerical support to the HR Department; schedule meetings, maintain calendar, prepare mailings, documents and record receipt of items needing tracking
- Assists with payroll functions including processing new hires, answering employee questions, and fixing processing errors
- Maintains office supply inventory, all inventory counts, ordering, and ensuring the supply room/closet is clean and orderly
- Performs other duties as necessary
Minimum Qualifications:
- High School Diploma, (1) year of general administrative experience.
Preferred Qualifications:
- (6) months of Microsoft Office suite and scheduling experience.
Work Location: 1051 Riverside Drive, New York, NY 10032
To Apply: Submit an application through our website at https://nyspi.applicantpro.com/jobs/. Please note only applications submitted through our website will be considered.
The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.
The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.
Salary : $42,843 - $51,079
