What are the responsibilities and job description for the Proposal Coordinator position at NEWCOMB & BOYD LLP?
Job Details
Description
At Newcomb & Boyd, your work doesn’t just support proposals—it powers the future of the firm. We’re seeking a Proposal Coordinator to join our Atlanta-based Marketing team and help shape strategic, client-focused responses that win work and build lasting relationships.
Why this role is crucial:
As a Proposal Coordinator, you’ll be the storyteller who connects our technical expertise to the clients we serve. Your ability to craft tailored, high-quality proposals will directly influence Newcomb & Boyd’s success and help us maintain our leadership in the A/E/C industry. You’ll be supported by a team that values your voice, shares knowledge freely, and celebrates every win together. And as you collaborate with an interdisciplinary team of experts, you’ll have opportunities to grow while making a meaningful impact on the projects that matter most.
What makes working at Newcomb & Boyd so rewarding:
You’ll work on high-impact projects that shape the future of sustainable, intelligent design. From groundbreaking research labs to innovative learning environments, your proposals will help create the built environments that power the world’s top healthcare systems, universities, and Fortune 500 companies.
What you’ll do day-to-day
- Own the process: Lead the development and submission of tailored, compelling responses to state and local proposals, SF330s, qualification packages, and presentations across various teams
- Shape pursuit strategy: Liaise with project managers, partners, and business development staff to identify and prioritize the most relevant firm information and project experience based on pursuit strategy and selection criteria
- Protect the brand: Ensure brand consistency and compliance with internal standards across all graphics, proposals, and marketing collateral
- Keep data clean: Maintain and regularly update the firm’s CRM (Client Relationship Management) database and project marketing information
- Pitch in beyond proposals: Support firmwide marketing and business development efforts as needed, including internal events, presentations, and special initiatives
Required Qualifications
- Associate’s Degree in Marketing, Communications, Business, or related area of study
- Proficient in Adobe InDesign and Microsoft Office Suite
- Ability to self-check work prior to submitting to others for review/approval
- Strong attention to detail, especially in editing, formatting, and data entry
- Demonstrates initiative, dependability, and a collaborative team mindset
- Excellent time management and organizational skills; able to juggle multiple concurrent deadlines in a fast-paced, deadline-driven environment
- Clear and professional written and verbal communication skills for internal and external coordination
- Interest in continuous improvement and contributing to process and quality enhancements
Preferred Qualifications
- One to three (1-3) years’ experience in a marketing or proposal development role, preferably in the A/E/C industry
- Experience working with Unanet or similar CRM is a plus
- Experience reviewing RFQs/RFPs to extract key information that shape strategic, client-focused proposal responses
Be a Part of Our Team
Newcomb & Boyd caters to the needs of clients and owners through the integration of MEP design and additional services including commissioning, acoustics, audio-visual, communications, building automation, theatre systems, security, and lighting design. Our portfolio comprises work across many market sectors, including aviation, civic & cultural, corporate, government, health care, academic, science & technology, and sports.
We offer a flexible, hybrid work schedule, 401(k) plan with company match, employee and family social events, health and fitness programs, and many additional benefits. We believe our purpose is to provide engineering solutions to shape the world. Come shape the world with us.
Newcomb & Boyd is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.
Newcomb & Boyd is an affirmative action employer and ensures that all applicants and employees are treated fairly in all areas of employment including recruitment, hiring, promotion, retention and compensation.
Qualifications
