What are the responsibilities and job description for the Office Assistant position at NewDay USA?
DEPARTMENT: Human Resources
POSITION SUMMARY
As the Office Coordinator you will work in conjunction with Human Resources and Facilities to ensure every aspect of the NewDay USA office operations runs effectively and efficiently. The Office Coordinator is the first point of contact for the company and plays a key role in upholding our core value of providing a World Class Experience for our employees, guest, and customers
POSITION DUTIES AND RESPONSIBILITIES
- A leader at the front desk; receives and transfers incoming calls to appropriate team members; welcomes and announces customers, candidates, and guests
- A liaison between building management and NewDay USA in partnership with the Facilities Coordinator. Works with the Facilities Coordinator to ensure all building matters are attended to timely and effectively
- Follows security procedures for recording guests, suppliers, and other visitors
- Assists with scheduling and preparing meetings and booking conference rooms
- Coordinates catering for meetings and events
- Orders office supplies and negotiates vendor pricing
- Leads mail operations and maintains the mail delivery system
- Arranges messenger service
- Assists the HR Department with employee on-boarding, events and special projects as needed
POSITION QUALIFICATIONS
Education/Certification:
- Bachelor’s degree required
Experience:
- 3-5 years of Receptionist, Front Desk or Customer service experience is required
Skills & Abilities:
- Proficiency in Excel, Word, Power Point, Outlook
- Desire to help others and deliver exceptional customer service
- Results oriented, and is a self-starter
- Excellent interpersonal and communication skills
- Effective problem solving skills
- Ability to complete multiple projects simultaneously under tight deadlines
Salary : $50,000 - $60,000
