What are the responsibilities and job description for the C-6 Administrative Clerk III position at Newington SD?
- Family and Community Engagement;
- Culturally Relevant Organizational Practices;
- School Climate;
- Student-Centered Learning;
- Diverse Staff of Excellent Educators;
- Equitable Student Access; and Fiscal Equity
- Plans, prioritizes and organizes work according to established or standard office procedures.
- Attends to students’ needs.
- Provides information to students, parents, and the public relating to school policies, procedures, programs and schedules.
- Files and retrieves correspondence, reports, and confidential documents and prepares information for supervisor or authorized staff members.
- Types letters, reports, or forms from prepared material or rough copy.
- Composes routine letters or reports for review and signature by supervisor.
- Maintains and retrieves student information through the district student information system.
- Maintains financial student fee records.
- Temporarily relieves and/or supports other office staff as directed.
- Screens telephone calls and greets visitors, ascertains nature of business, and refers to appropriate room/person.
- Arranges meetings and schedules appointments.
- Issues building permits and coordinates use of building facilities by outside organizations as well as school functions.
- Performs special assignments, and routine administrative functions as directed.
- Meets the public and provides information on school polices and procedures.
- Coordinates and maintains school calendar within the building and online.
- Maintains inventory of office supplies, materials and equipment.
- Regularly receives information of a confidential nature and is responsible for restricting the disclosure of such information.
- Operates computer, fax, laminator, multifunction copiers and printers with efficiency.
- Receives oral or written instructions from supervisor and reports work accomplished to principal.
- May perform additional tasks and duties as requested.
- Knowledge of office procedures, school procedures and district procedures.
- Knowledge and proficiency of Microsoft Word, Excel and Outlook.
- Ability to extract specific information from a given database.
- Ability to learn new software programs and quickly become proficient.
- Ability to perform mail merges.
- Ability to deal effectively with staff and the public.
- Ability to process paperwork accurately and efficiently.
- Ability to multitask efficiently.
- Ability to react to crisis situation in a calm, effective manner.
- Ability to maintain confidentiality.
- Ability to deal cooperatively with parents, students and staff.
- Ability to compile data as requested.
- Effective interpersonal skills.
- Ability to operate computer, fax, laminator, multifunction copiers and printers with efficiency.
- Ability to type and input data accurately.
- Works in office setting subject to continuous interruptions.
- Exposure to video display terminals on a daily basis.
- Ability to work under stress from demanding deadlines and changing priorities and conditions.
- Ability to concentrate on fine detail with constant interruptions.
- Ability to attend to task/function for more than sixty (60) minutes at a time.
- Ability to file letters, correspondence, reports, etc. in file cabinet drawers close to floor level.
- Ability to store supplies using a stepstool to move items to shelves overhead.
- Ability to lift thirty (30) pounds.
- Ability to remember multiple task/assignments given to self over long periods of time.
- Ability to effectively perform job responsibilities under varying noise levels and distractions.
- A high school diploma or GED equivalency.
- Valid Connecticut driver’s license
JobID: 1553
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
3/21/2025
3/21/2025
Location:
John Wallace Middle School
John Wallace Middle School
Closing Date:
03/31/2025
03/31/2025
WORKFORCE DIVERSITY STATEMENT:
The Newington Public Schools is dedicated to recruiting, hiring, growing and retaining a culturally diverse workforce that represents the racial, ethnic, and linguistic diversity of our community - to challenge student achievement and realize equity for all in our schools. To achieve this, we value and strive for the highest levels of:
We are interested in candidates who are passionate around these values; candidates who represent the racial, ethnic, and linguistic diversity of our community; and candidates who will engage fully in our continuous improvement efforts to achieve equity for all.
PLEASE NOTE: THE ONLINE TESTING FOR THIS VACANCY WILL TAKE PLACE ON TUESDAY, APRIL 1, 2025 AND THE IN-PERSON TESTING WILL TAKE PLACE ON THURSDAY, APRIL 3, 2025.JOB DESCRIPTION:
The administrative clerk in the school is the first person of contact for students, parents and the public within the school community. The administrative clerk serves as a liaison between principal, staff, parents and students. This person is knowledgeable of all school programs and procedures in order to relay this information accurately to the staff and public. Under general supervision of a building principal, the administrative clerk performs secretarial work of a complex, confidential and responsible manner.
ESSENTIAL JOB FUNCTIONS:
ESSENTIAL JOB FUNCTIONS:
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position.
ADDITIONAL JOB FUNCTIONS:
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
REQUIRED PHYSICAL AND MENTAL EFFORT AND ENVIRONMENTAL CONDITIONS:
(The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
REQUIRED MINIMUM QUALIFICATIONS:
LICENSE OR CERTIFICATE:
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.
