What are the responsibilities and job description for the Office Manager/Bookkeeper position at Newman Homes?
- Monitor all paperwork associated with our construction projects, change orders, AP/AR, invoicing, and etc.
- Assist Project Manager with monitoring projects & change orders and making sure that they are on schedule and on budget
- Make sure all employee files are up to date & that new hires complete all necessary paperwork
- Generate cash flow reports & be responsible for bookkeeping using our QuickBooks
- Generate reports using Microsoft Excel
- Familiarity with Builder Trend software a plus
- Communicate with customers and vendors via email and phone
- Prioritize work and manage multiple moving parts successfully
- Create/setup files for: customers, vendors, contractors, and employees
- Routine review of financials for accuracy
- Prepare special reports as requested
- Compile information for annual general liability and Worker's Compensation Insurance audit information
- Compile year-end audit materials and tax information for outside accountants
- Work with Vendors and Project Managers to resolve pricing differences on invoices and resolve any expense that doesn't have a Purchase Order
- Perform banking functions
- Process all Accounts Payable
- Ensure all Vendors have submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits
- Maintain certificates of insurance for General Liability and Worker's Compensation annual audit
- Ensure that all invoices and purchase orders are approved by appropriate personnel before being processed for payment
- Print and assemble all checks with appropriate backup (invoices) and lien releases to be signed
- Review subcontractor agreements and insurance expiration date before releasing checks
- Obtain appropriate lien Release paperwork from the vendor prior to releasing checks
- Verify Vendor Federal ID/Social Security Number for printing 1099's at year end
- Occasional travel to job sites
QUALIFICATIONS
- Previous Residential Construction knowledge is preferred
- Experience with QuickBooks required
- Excellent project management, analytical, interpersonal, oral and written communication skills
- Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude
- Dedicated to superior client service
- Strong organizational and analytical skills with fanatical attention to detail
- Proficiency in various computer programs and Microsoft Office software programs
- Attention to details & good follow through
- Experience working in an administrative position in a construction office
- Knowledge of bookkeeping and financial reports
- Committed to professional development
Job Type: Full-time
Pay: $22.00 - $26.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $22 - $26