What are the responsibilities and job description for the Mail Clerk position at Newmark?
JOB DESCRIPTION:
Under close supervision, responsible for the basic administration of incoming and outgoing mail, using both manual and automated methods, manages outside storage as well as printing, binding and maintaining the copy center
ESSENTIAL DUTIES:
- Collects, receives, sorts and delivers incoming, outing and interdepartmental mail.
- Handles all shipping needs such as FedEx/UPS, USPS and messenger service, to ensure adherence to proper size, weight, postage and other postal requirements.
- Audits delivered items with delivery invoices.
- Approves or rejects deliveries based on inspections.
- Examines outgoing mail for appearance and seals, applies appropriate postage amounts and stamps envelopes by hand or postage machine.
- Ensures all shipped packages are adequately protected against damage.
- Checks mail and postage supplies on a regular basis and replenishes, if necessary.
- Availability for flexible hours if needed. Including evening and weekend hours.
- May be responsible for ordering mailroom and copy center supplies supplies.
- Delivers paper cases to designated copier/fax machines.
- Assists facilities department with teardown/setups of conference rooms/office moves.
- May perform other duties as assigned
Copy Center
- Binds books and other printed materials using wire and/or velo closures as well as saddle stiching
- Operate all machinery to include the trimmer and floor plan copier as well as the laminator
- Troubleshoot repairs in the copy center and the office copiers on all floors – replaces toners
- Delivers copier paper and to all machines on all floors
- Coordinates equipment service calls with vendors
- Processes and pays invoices Iron Mtn – FedEx – UPS – Messenger Center and all other invoices relating to the mailroom/copy center.
SKILLS, EDUCATION AND EXPERIENCE:
- High School diploma or General Education Degree (GED) required
- General working knowledge of business environment
- Good communication, customer service skills, organizational and follow-up skills
WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements
NOTE : The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
