ACCOUNTS PAYABLE SPECIALIST
Newmeyer Dillion, a regional firm, is a multi-service law firm that provides both litigation and transactional representation. The Firm has gained national recognition for its construction and insurance work, and we provide representation in a comprehensive range of practice areas and industries. This position will be based out of the firm's Newport Beach office.
Essential Duties and Responsibilities include, but are not limited to :
- Reviews all invoices for appropriate documentation and approval prior to payment.
- Codes and enters all approved invoices into firm accounting system.
- Prints and obtains signatures on accounts payable checks, as required.
- Distributes signed checks as required.
- Communicates regularly with all offices to insure timely receipt and payment of all invoices.
- Utilizes computerized accounting, billing, payables and financial software programs to generate reports and complete accounts payable processing.
Responds to vendor inquiries.
Maintains accounts payable reports, spreadsheets and accounts payable files.Assembles and processes overnight shipments to branches.Prepares reconciliations of vendor statements, as required.Performs filing, scanning and copying.Assists with the annual 1099 process.Reconciles processed work by verifying entries and comparing system reports to balances.Maintain departmental records in accordance with policies and procedures and submit all required paperwork and inventory reports accurately and on time.Annually prepares files for off-site storage.Assists Controller with projects as necessary.Contributes to team effort.Performs filing, scanning and copying.Education / Experience Requirements :
Undergraduate degree in related field of accounting, finance or equivalent is preferred.Minimum of five years of progressively responsible related work experience necessary in order to gain the expertise needed to manage complex financial and banking relationships in a professional services firm.Law firm experience is a plus.Knowledge, Skills and Abilities :
Exceptional knowledge of MS Excel is beneficial.Knowledge of and comfortability with Aderant and Chrome River software is preferred.Full understanding of the entire accounts payable process in order to complete the duties and responsibilities in a timely manner.Ability to identify and resolve problems in a timely manner and gather / analyze information skillfully.Strong analytical, organizational, and Interpersonal skills, and ability to take direction as necessary.Excellent customer service skills to manage difficult client (both internal and external) situations, respond promptly to customer needs, solicit customer feedback to improve service, respond to requests for service and assistance and meet commitments.Ability to demonstrate accuracy and thoroughness, monitor own work to ensure quality and apply feedback to improve performance.Ability to maintain productivity standards and complete work in a timely manner.Ability to adapt to changes in the work environment, manage competing demands and deal with frequent change, delays or unexpected events.Dependability in terms of punctuality, attendance, ability to follow instructions, respond to management direction and solicit feedback to improve performance.Knowledge of accounting and financial management principles in order to assume responsibilities.Ability to concentrate and pay close attention to detail.Ability to identify and analyze issues and problems and to recommend and implement solutions.Physical Environment and Working Conditions :
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions :
Normal office environment with little exposure to excessive noise, dust and temperature extremes.This position routinely uses standard office equipment such as computers, phones, multi-function devices (copy, fax and scanning machines), and filing cabinets.While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; sit; walk; use hands to finger, handle or feel; and reach with hands and arms.Some light lifting of 15 pounds or less is required on a regular basis.Work may occasionally require more than 40 hours per week.Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Newmeyer Dillion LLP is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
