What are the responsibilities and job description for the Credentials Specialist #73-25 position at Newport-Mesa Unified School District?
THE VACANCY:
This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.
There is currently one vacancy in the Human Resources Department (8 hours per day, 5 days per week, 12 months per year).
Please apply online at www.governmentjobs.com/careers/nmusd.
BASIC FUNCTION:
Under the direction of the Coordinator, Credentials, perform duties to assist in the efficient and effective operations of the Human Resources Division in the area of hiring and supporting certificated personnel; evaluating and analyzing certificated applications, assignments and credential renewals to assure compliance with credential requirements; processing of employees according to Board Policy, California Department of Education (CDE) Code and the Collective Bargaining Agreement (CBA).
MINIMUM REQUIREMENTS:
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in human resources management or a related field and three years of responsible and technical human resources management or related field experience. One year of experience in performing employee credential analysis functions is desired.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Evaluate and analyze certificated candidate applications, including: verification of compliance with credential requirements such as: Commission on Teacher Credentialing (CTC), Elementary and Secondary Education Act (ESEA) and English Learner Authorization (ELA) for positions.
Determine salary placement through the evaluation of transcripts and employment records.
Evaluate credential status of certificated employees, advise employees of impending expirations and timelines for extensions/renewals.
Process, verify and approve certificated personnel requisitions.
Process, in conjunction with Human Resource Technicians, selected certificated candidates.
Assist assignment monitoring for credential and ESEA compliance.
Audit, track and update HR system and personnel files with data such as district seniority date, contract status, years of service, credentials, state licensing National Board Certification and salary placement.
Provide assistance and information to employees and applicants concerning current laws and requirements pertaining to a variety of credentials issued by the CTC.
Research of CTC, CDE Code, ESEA and CBA documents, rules and regulations to determine appropriate course of action.
Process waivers for certificated employees who do not meet mandated minimum requirements for various permits.
Represent NMUSD at District, CCTC, CDE and the Orange County Department of Education meetings.
Interact with payroll, fiscal, State Teacher's Retirement System (STRS), Public Employees Retirement System (PERS) and the Benefit Management department.
Verify long-term substitute credentials for compliance.
Assist in "Notices of Employment" documentation.
Issue certificated contracts/letters of intent, step advancements, Reduced Workload Program, part-time contracts and shared contracts.
Evaluate transcripts of preschool teaching candidates for the Classified Personnel Commission.
Monitor National Board certifications and doctorate degrees for continued placement on the salary schedule.
Assist site administrators in understanding credential requirements and ESEA compliance.
Maintain current knowledge regarding new laws, rules and regulations governing credentials and ESEA compliance.
Assist Coordinator, Credentials with activities, reports, and other duties as assigned in meeting the requirements of a clear credential.
Prepare, maintain and submit a variety of records, files and reports pertaining to assigned activities; compose correspondence, letters, memos, forms and other documents as needed.
Operate a variety of office equipment including a computer and assigned software.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Current laws, regulations and rules related to credentialing, including Board Policy, Education Code, ESEA, CTC and CDE regulations.
Practices and procedures related to certificated personnel.
Operations, policies and objectives relating to human resources activities.
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives.
Record-keeping and report preparation techniques.
Current office practices, procedures and equipment, including personal computers and supporting software applications, data base management and word processing.
Techniques of public relations.
ABILITY TO:
Research, read, interpret and apply district policies, Education Code, collective bargaining agreements, and Federal and State regulations pertaining to credentialing and hiring practices.
Provide technical information and assistance to others concerning employment policies and personnel transactions related to credentials and other human resources matters.
Communicate effectively both orally and in writing utilizing tact, patience and courtesy
Establish and maintain cooperative and effective working relationships with others.
Maintain and organize records and prepare accurate reports.
Learn detail and complex procedures.
Analyze situations accurately and adopt an effective course of action.
Work independently with little supervision.
Work confidentially with discretion.
Operate a variety of office equipment and computer programs/software.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching to file materials.
Personnel Commission June 2017
This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.
There is currently one vacancy in the Human Resources Department (8 hours per day, 5 days per week, 12 months per year).
Please apply online at www.governmentjobs.com/careers/nmusd.
BASIC FUNCTION:
Under the direction of the Coordinator, Credentials, perform duties to assist in the efficient and effective operations of the Human Resources Division in the area of hiring and supporting certificated personnel; evaluating and analyzing certificated applications, assignments and credential renewals to assure compliance with credential requirements; processing of employees according to Board Policy, California Department of Education (CDE) Code and the Collective Bargaining Agreement (CBA).
MINIMUM REQUIREMENTS:
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in human resources management or a related field and three years of responsible and technical human resources management or related field experience. One year of experience in performing employee credential analysis functions is desired.
THE EXAMINATION:
Exam Weight
Supplemental Questions: Qualifying
Written Examination: 50%
Qualifications Appraisal Interview: 50%
Exam Weight
Supplemental Questions: Qualifying
Written Examination: 50%
Qualifications Appraisal Interview: 50%
An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.
The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.
Examinations and interviewing for creating the eligible list will be conducted virtually using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.
The virtual written examination is tentatively scheduled for the week of May 26th. All who are successful with the written examination will be invited to the virtual qualifications appraisal interview, which is tentatively scheduled for the week of June 2nd. You will be notified by email, as indicated on your application, regarding your ability to participate in the examination phase of this recruitment.
The virtual written examination is tentatively scheduled for the week of May 26th. All who are successful with the written examination will be invited to the virtual qualifications appraisal interview, which is tentatively scheduled for the week of June 2nd. You will be notified by email, as indicated on your application, regarding your ability to participate in the examination phase of this recruitment.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.
If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add domain@nmusd.us and domain@governmentjobs.com to your safe senders list.
ESSENTIAL DUTIES:
Evaluate and analyze certificated candidate applications, including: verification of compliance with credential requirements such as: Commission on Teacher Credentialing (CTC), Elementary and Secondary Education Act (ESEA) and English Learner Authorization (ELA) for positions.
Determine salary placement through the evaluation of transcripts and employment records.
Evaluate credential status of certificated employees, advise employees of impending expirations and timelines for extensions/renewals.
Process, verify and approve certificated personnel requisitions.
Process, in conjunction with Human Resource Technicians, selected certificated candidates.
Assist assignment monitoring for credential and ESEA compliance.
Audit, track and update HR system and personnel files with data such as district seniority date, contract status, years of service, credentials, state licensing National Board Certification and salary placement.
Provide assistance and information to employees and applicants concerning current laws and requirements pertaining to a variety of credentials issued by the CTC.
Research of CTC, CDE Code, ESEA and CBA documents, rules and regulations to determine appropriate course of action.
Process waivers for certificated employees who do not meet mandated minimum requirements for various permits.
Represent NMUSD at District, CCTC, CDE and the Orange County Department of Education meetings.
Interact with payroll, fiscal, State Teacher's Retirement System (STRS), Public Employees Retirement System (PERS) and the Benefit Management department.
Verify long-term substitute credentials for compliance.
Assist in "Notices of Employment" documentation.
Issue certificated contracts/letters of intent, step advancements, Reduced Workload Program, part-time contracts and shared contracts.
Evaluate transcripts of preschool teaching candidates for the Classified Personnel Commission.
Monitor National Board certifications and doctorate degrees for continued placement on the salary schedule.
Assist site administrators in understanding credential requirements and ESEA compliance.
Maintain current knowledge regarding new laws, rules and regulations governing credentials and ESEA compliance.
Assist Coordinator, Credentials with activities, reports, and other duties as assigned in meeting the requirements of a clear credential.
Prepare, maintain and submit a variety of records, files and reports pertaining to assigned activities; compose correspondence, letters, memos, forms and other documents as needed.
Operate a variety of office equipment including a computer and assigned software.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Current laws, regulations and rules related to credentialing, including Board Policy, Education Code, ESEA, CTC and CDE regulations.
Practices and procedures related to certificated personnel.
Operations, policies and objectives relating to human resources activities.
Correct English usage, grammar, spelling, punctuation and vocabulary.
District organization, operations, policies and objectives.
Record-keeping and report preparation techniques.
Current office practices, procedures and equipment, including personal computers and supporting software applications, data base management and word processing.
Techniques of public relations.
ABILITY TO:
Research, read, interpret and apply district policies, Education Code, collective bargaining agreements, and Federal and State regulations pertaining to credentialing and hiring practices.
Provide technical information and assistance to others concerning employment policies and personnel transactions related to credentials and other human resources matters.
Communicate effectively both orally and in writing utilizing tact, patience and courtesy
Establish and maintain cooperative and effective working relationships with others.
Maintain and organize records and prepare accurate reports.
Learn detail and complex procedures.
Analyze situations accurately and adopt an effective course of action.
Work independently with little supervision.
Work confidentially with discretion.
Operate a variety of office equipment and computer programs/software.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
Constant interruptions.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching to file materials.
Personnel Commission June 2017
Salary : $74,100 - $90,061
