Federal Programs Compliance Support Specialist

Job Summary

This position exists to function as part of the Federal Programs / Title I Part A, Title I Part D, Title II Part A, Title IV Part A and nine School Improvement Grant funded programs. The position is responsible for managing the overall grant financial efforts for support to Federal Programs Administrator and includes preparing financial budgets, reviewing and monitoring federal grants and transactions, be abreast of the current and updated compliance initiatives for both state and federal grant funds, billing, journal entries and grant preparation and reporting.

Essential Duties

• Oversee overall Federal Programs grant financials for all federal program supervisors and program administrator as well as provide guidance to all title I school administrator associated with the grants to insure compliance.
• Documents payments and expenditures for all grants within office (VPI, Title 1 Part A & D, Title II Part A, Title IV Part D, School Improvement Grant)
• Optimize grant administration process and stay abreast of federal and state updates related to state and federal funding and state superintendent's weekly memos
• Assist with the comprehensive and management of grant applications, data for internal and external reporting and annual audits
• Maintaining and tracking accurate records related to budgets, amendments - ensuring complete and accurate financial activity related to the grant programs
• Ensures reimbursements and budget amendments are accurate and processed in a timely manner
• Preparing monthly financial reports detailing funds expenditures, balances, analyzes information with each grant supervisor and program administrator.
• Coordination with the technology department and vendors on technology materials purchased for Title I schools and NNBHC to ensure compliance with state and federal grant funding regulations
• Effectively monitor millions in grant funds through in office money management system (MUNIS) and state money management system (OMEGA)
• Educates school staff on spending policies guidelines and ensures compliance. Allocate, disburse and monitor federal funds to schools and departments.
• Engage with the Virginia Department of Education (compliance, amendments, coding, spend down)
• Assist with the inventory of entire federal programs department and its entities across the divisions
• Communicates with state to reconcile budget transfers and reimbursements. Conducts ongoing monitoring of compliant financial and paperwork across the program
• Stays abreast of current regulations and procedures related to Federal Programs regulations and applicable local guidelines.
• Provide one-on-one and group on-going support by engaging with school based bookkeepers, instructional supervisors, program administrators, business department, VDOE in regards to Federal and State process
• Assist with the preparation for Request for Proposal (RFP) process.
• Models nondiscriminatory practices in all activities.
• Performs a variety of grant related task other such duties as may be required by program supervisors and administrator.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Minimum Qualifications (Knowledge, Skills & Abilities Required)

Associate's degree in Business or other related field and any equivalent combination of experience, training and education. Must possess knowledge of executive level support of grant finance management (budgeting, accounting and reporting) and be able to work under minimal supervision. Must have ability to exercise professional decorum. Must possess excellent organizational skills and the ability to handle details accurately. Ability to work effectively and maintain composure under pressure of short deadlines. Proficient in documentation management, electronic and paper-based. Must develop and maintain a strong knowledge base in with procurement law in relation to Federal and State grants. Must possess the ability to establish and maintain effective working relationships.

Duty Days 245 Months 12 Hours 8 Hourly Rate Range Salary Rate Range Paid in accordance with grade 31 on the pay plan Special Consideration

Salary commensurate with education, experience, training, and internal equity