What are the responsibilities and job description for the TRiO Programs Support Specialist position at Rappahannock Community College?
Posting Summary
Working Title
TRiO Programs Support Specialist
Role Title
Administrative & Office Specialist III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
3
Position Number
278R0050
Agency
Rappahannock Community College
Division
Rappahannock Community College (Div)
Work Location
Gloucester - 073
Hiring Range
The anticipated salary range is $40,000 to $44,000, commensurate with experience.
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
TBD. This position is required to work occasional evenings and weekends; will be required to travel on short/overnight trips with students.
Sensitive Position
No
Job Description
Rappahannock Community College (RCC), founded in 1970, provides high-quality educational and training opportunities throughout a 12-county service region an hour east of Richmond on the beautiful western shore of the Chesapeake Bay with access to fresh local seafood and water activities. RCC delivers accessible and affordable educational opportunities, including for-credit transfer and career technical programs, robust distance education coursework, quality dual enrollment courses, and award-winning workforce training and credentialing programs. RCC’s annualized enrollment of 3,259 credit students in 2023-2024 and over 800 workforce and community development students are supported by over 120 full-time employees and 200 part-time/adjunct employees across two main campuses and four satellite sites.
RCC is a two-campus institution serving a rural and diverse 12-county area in the Chesapeake Bay region of Virginia, whose mission is to provide inclusive access to exceptional training and educational opportunities meeting the community’s needs and preparing individuals for success as learners, employees, and citizens.
RCC is a two-campus institution serving a rural and diverse 12-county area in the Chesapeake Bay region of Virginia, whose mission is to provide inclusive access to exceptional training and educational opportunities meeting the community’s needs and preparing individuals for success as learners, employees, and citizens.
Are you someone who wants to help students achieve their educational and professional dreams?
Student Support Services (SSS) and Upward Bound (UB) Programs are federal TRiO Programs funded through the U. S. Department of Education to provide academic, career, and financial counseling to eligible high school students (UB) and to encourage them to graduate from high school and college students (SSS) to pursue their post-secondary education. The Student Support Services (SSS) Program services college students who are first generation and meet the income eligibility guidelines. The Upward Bound (UB) Program serves 9th – 12th grade students in three target schools who are first generation students and meet the income eligibility guidelines. Once selected, program participants receive a variety of opportunities and resources, including free tutoring services during the academic year, college and university campus tours, academic workshops, SAT/ACT prep courses, financial aid & literacy workshops, cultural enrichment activities and assistance learning about and applying to college.
RCC seeks applicants for the TRiO Programs Support Specialist who performs a broad range of administrative support duties for Student Support Services and Upward Bound programs to ensure efficient operations. This is a full-time, restricted, grant-funded position. Continuation of the position is dependent upon grant funding. The anticipated salary range is $40,000 to $44,000, commensurate with experience. This role is based at RCC’s Glenns Campus with weekly travel to the Warsaw Campus.
The College desires candidates with a commitment to the community college mission and experience working with a diverse student population, including adult learners and first-generation students. The successful candidate will be committed to academic excellence, continuous improvement through professional development, and creating a collegial environment of civility, collaboration and open communication.
Reporting to the Director of TRiO Programs, the TRIO Programs Support Specialist performs the following duties for the TRiO Programs, including:
- General correspondence
- Scheduling student appointments with appropriate staff
- Identifying potential program participants and answering general and detailed questions about RCC, Student Support Services and Upward Bound/TRiO programs
- Monitoring, balancing, processing, recording, and reporting all monthly expenditures for both grant budgets. This includes completing purchasing tasks and developing purchase orders for expenditures
- Database and student record maintenance and retention
- Report preparation
- Assisting in coordinating and carrying out workshops, events and activities
- Supervising work study students.
- This position will require day and overnight travel in and out of Virginia, scheduled throughout the academic year to include the summer. These trips are scheduled in advance and based on activities of the program.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Experience with Microsoft Office Suite
- Attention to detail and a high degree of accuracy in performing tasks
- Ability to supervise and delegate work assignments to work-study students
- Strong oral and written communication skills
- Ability to quickly problem solve, time management skills and ability to multi-task
- Demonstrated ability to work as a team player
- Ability to maintain confidentiality of records and information.
- Required to work occasional evenings and weekends and go on short/overnight trips with students.
- Light lifting required.
Additional Considerations
- Knowledge of database management.
- Excellent word processing skills, with strong knowledge of various computer software and openness to new technologies.
- The ability to complete and maintain student and fiscal records with a high level of accuracy.
- Ability to conduct research and produce reports.
- Previous experience working in an office environment.
Operation of a State Vehicle
Yes
Supervises Employees
No
Required Travel
- This position will require travel between campuses and to go on short and overnight trips with students.
Posting Detail Information
Posting Number
CLS_3554P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
01/30/2025
Job Close Date
02/14/2025
Open Until Filled
Agency Website
Contact Name
Email
jobs@rappahannock.edu
Phone Number
Special Instructions to Applicants
A FULLY completed VCCS ATS online employment application, cover letter and resume describing qualifications are required. Applications will only be accepted online through the VCCS application system and must be received on or before February 14, 2025. Resumes will not substitute for a completed state application.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is committed to a policy of nondiscrimination in employment and education opportunity. No person shall be discriminated against in the terms and conditions of employment, personnel practices, or access to and participation in, programs, services, and activities with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, or membership or activity in a local commission as defined by law. Lack of English skills will not be a barrier to admission or participation. For more information about the employment application process, contact jobs@rappahannock.edu.
Rappahannock Community College is an open-entry institution offering career and technical education (CTE) programs in the following areas of study (list general CTE categories, such as health sciences; construction; engineering; law enforcement, culinary arts, etc.) Due to high demand, some CTE programs offer admission based on selective criteria through a separate application process that is non‐discriminatory. These programs are: (Emergency Medical Technician, Paramedic I & II, Practical Nursing, Nurse Aide, Nursing, and Pre-Diagnostic Medical Sonography: Echocardiography Career Studies Certificate, and Diagnostic Medical Sonography: Echocardiography Specialization, AAS). For more information about the application process, please contact the admissions office at 804-758-6740.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Equal Opportunity Employer/Veterans/Disabled
Equal Opportunity Employer/Veterans/Disabled
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $40,000 - $44,000
