Business Administrator

POSITION TITLE:  Business Administrator DAYS PER YEAR:  260         GENERAL DESCRIPTION:  To administer the business affairs of the School Administrative Unit in such a way as to provide the most effective use of financial resources available. QUALIFICATIONS: Certification by New Hampshire Department of Education as school Business Administrator. Five years’ experience in financial management accounting. Five years in governmental accounting.  Direct experience in finance in an educational institution. Such alternative to the above qualifications as the Superintendent and Board may find appropriate and acceptable.   CLASSIFICATION: This position is an administrative position within School Administrative Unit #43.   REPORTS TO:  Superintendent of Schools        PERFORMANCE RESPONSIBILITIES: Budget Development: Compiles necessary statistical data for the preparation of the fiscal budget. Develops forms and procedures for the collection and review of budget requests and is responsible for the approval of budget requests in non-instructional areas Provides estimates on costs of alternate proposals and programs, and on available income for the annual budget and for long-range planning. Purchasing: Initiates contacts with vendors relative to supply and equipment availability, invoices, purchase orders and contracts. Obtains and studies comparative prices and quotations. Prepares all bidding documents, including notice to bidders, instruction to bidders, specifications and forms of proposal. Reviews all bids received and selects contractors.  Manages work in process. Monitors all purchase requisitions to determine correctness of information, price extensions, and coding information and authorizes all expenditures.  Accounting: Establishes and supervises a program of accounting and reporting for the financial affairs of the district. Maintains general, revenue and appropriations ledgers on an encumbrance basis. Maintains a continuous internal auditing program for all funds. Prepares reports to the proper staff officials concerning the status of their budgetary accounts. Supervises the prompt and accurate payment of all district obligations. Submits a monthly statement to the Superintendent detailing the status of appropriation items and the analysis of problem areas. Prepares financial reports as required by state and federal agencies. Completes applications for state and federal funds. Operation of Plant: Coordinates with school building maintenance staff and principals to ensure the security and accountability of school property and for maintaining adequate inventories of property. Coordinates with school building maintenance staff and principals for the procurement of contract supplies and services for required building maintenance and repairs including necessary architectural and engineering services. Management: Assists in recruiting, screening, evaluating, hiring all business office staff. Interprets and presents school district budgets to the community at large. Consults with the Superintendent and other personnel on questions relating to the districts business affairs. Negotiates contracts for the districts insurance programs, reports accidents, handles details of claims, and administers proper premium payments. Negotiates contracts for health and dental plans and administers proper payroll deductions for these plans. Supervises office personnel who provide accounting and payroll services. Coordinates the financial aspects of the special needs area with the Special Education Director. Prepares financial plans for future acquisitions and SAU goals. Supervises the acquisition and operation of SAU computer equipment. Reviews all bids received, select contractors and manage work in process. Negotiates any financial loans, bonds or other borrowing by any member district or SAU. Participates indirectly in contract negotiating by providing figures and financial advice as requested. Assist Food Service Director to ensure programs are in compliance with State and Federal regulations. Perform other duties as assigned by the Superintendent.   TERMS OF EMPLOYMENT:   School Administrative Unit #43 with responsibility in Newport School District with at least one year contract.   SAU #43 is an Equal Opportunity Employer.  Position is subject to SAU #43 policy, rules, and regulations.        STARTING DATE:  ___ASAP_________