Assistant Business Administrator

SAU 70 is seeking a dynamic Assistant Business Administrator to support to the Business Administrator, and provide direction to the business office and to the administrative support staff of the Hanover, NH and Norwich, VT public schools.

The Assistant BA is responsible for coordinating budget development, monitoring the status of all funds, regular financial reporting, ensuring efficient and effective business processes and procedures, and compliance with all local, state, and federal financial laws and regulations.

The ideal candidate has a strong accounting background and is a proactive, collaborative, and flexible team player who takes initiative and contributes to a positive and professional environment.

This position offers ongoing learning and professional development, and as well as other growth opportunities.

Position starts 6/2/2025, open until filled.

Benefits for this position can be found in theAdministrator II Standard Benefits.

Salary range for this position is $75,000 to $90,000,depending on education and experience.

Please visit theInformation for New Hires pagefor more.

General Purpose:

The Assistant Business Administrator provides high level, managerial support to the Business Administrator and provides direction to business office and administrative support staff in the district. This position is responsible for coordinating budget development, monitoring the status of all funds, regular financial reporting, ensuring efficient and effective business processes and procedures, and compliance with all local, state, and federal financial laws and regulations.

Reports to:

Business Administrator

Supervises:

May be assigned by Business Administrator.

POSITION DUTIES AND RESPONSIBILITIES:

Except as specifically noted, the following functions are considered essential to this position:

• Assist in all aspects of budget development including collecting, assembling, and analyzing budget submissions; generating the budget document; and preparing materials for the budget presentation.
• Prepare expenditure reports and related financial analyses and projections for the School Administrative Unit and School Board.
• Monitors expenditures against budget via PO system, assists with forecasting deficiencies, makes recommendations for fund transfers, and processes all journal entries and budget amendments.
• Monitor and manage all special revenue funds including state and federal grants, gifts and donations, student activity funds, and scholarship funds and adhere to all financial accounting and reporting standards.
• Monitor staffing information and associated expenses.
• Monthly verification and submittal of Food Service reimbursement from the AOE.
• Participate in collective bargaining by providing financial, salary, and other analysis to support negotiations.
• Prepare and submit accurate financial reports to the DOE/AOE.
• Reconcile state and federal grant activities including submitting requests for funds, and year end filings.
• Facilitate the external audit process, review and respond to audit findings and management letters and develop corrective action plans if applicable.
• Monitor revenue receipts, ensure all revenues are collected in a timely fashion including tuition billing, and reconcile available resources and expected revenues with the fiscal needs of the school district.
• Develop and implement accounting procedures and best practices that comply with all local, state, and federal requirements.
• Establish and maintain a fixed asset accounting system.
• Maintain district chart of accounts consistent with district needs, and local, state, and federal reporting requirements.
• Manage an effective district wide system of internal controls, accounting, and auditing for all funds including general, special revenue, scholarship, and student activity funds and identify and make recommendations to address weaknesses in internal controls.
• Assist in development and maintenance of business procedure manuals for all school business operations and assist in policy updates/development, as needed.
• Assist building and department administrative staff to ensure compliance with business and financial policies, processes, and procedures.
• Maintain credit/purchasing card practices and procedures.
• Must be familiar with accounts payable and payroll processing in order to provide backup, as needed.
• Perform any other duties or work on other projects as directed by the Business Administrator or the Superintendent of Schools.

This general outline illustrates the type of work, which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

Evaluation:

• Performance of duty responsibilities will be reviewed annually by the Business Administrator

TERMS OF EMPLOYMENT:

• Full-Time
• Year-Round
• Non-Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

• Bachelors Degree in Business Administration, Accounting, Finance, or Public Administration preferred; Associates Degree may be considered with extensive years of school business management experience.
• Ability and willingness to obtain School Business Administrator certification from NH Association of School Business Officials and/or VT Association of School Business Officials.
• Three to fiveyears of relevant experience in accounting, budget development and financial management, preferably in a school or municipal setting.

Necessary Knowledge, Skills and Abilities:

• Knowledge of Generally Acceptable Accounting Procedures (GAAP), as well as the requirements of the Governmental Accounting Standards Board (GASB) preferred.
• Demonstrated coaching/mentoring skills and issue management problem solving skills.
• Strong customer service skills.
• Strong organization skills, attention to detail and follow through to resolve any outstanding issues.
• Strong time management skills.
• Strong written and verbal communication skills; appropriately communicates with all levels of customers from support staff to school and district administrators.
• Ability to adapt to changing environments and support multiple clients.
• Ability to analyze/interpret data and take appropriate action.
• Strong technology, data management, mathematical, and analytical skills and abilities.
• Proficiency with technology applications including Microsoft Word, Excel, PowerPoint, and bookkeeping software (e.g. QuickBooks, MUNIS, Infinite Visions)

PHYSICAL ACTIVITY REQUIREMENTS:

Primary Physical Requirements:

(Not, Rarely, Occasionally, or Frequently Required)

1. Lift up to 10 lbs:

Frequently required

2. Lift 11 to 25 lbs:

Occasionally required

3. Lift 25 to 50 lbs:

Rarely required

4. Lift over 50 lbs:

Not required

5. Carry up to 10 lbs:

Frequently required

6. Carry 11 to 25 lbs:

Rarely required

7. Carry 26 to 50 lbs:

Not required

8. Carry over 50 lbs:

Not required

9. Reach above shoulder height:

Occasionally required

10. Reach at shoulder height:

Occasionally required

11. Reach below shoulder height:

Occasionally required

12. Push/Pull:

Rarely required

Hand Manipulation:

(Not, Rarely, Occasionally, or Frequently Required)

1. Keyboarding:

Frequently required

2. Gross Manipulation:

Frequently required

3. Fine Manipulation:

Frequently required

Other Physical Consideration:

(Not, Rarely, Occasionally, or Frequently Required)

1. Twisting:

Not required

2. Bending:

Occasionally required

3. Crawling:

Not required

4. Squatting:

Occasionally required

5. Kneeling:

Not required

6. Crouching:

Occasionally required

7. Climbing:

Not required

8. Balancing:

Rarely required

During the Work Day, Employee is Required to:

1. Sit:

up to 3 consecutive hours

2. Stand:

up to 3 consecutive hours

3. Walk:

up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

• Effectively exchange and receive information and instructions; and respond to inquiries;
• Communicate with others;
• Observe students and staff to ensure safety

Work Environment: Inside: up to 100%

Outside: up to 20%

Work Surface(s): Office Desk, Office Chair

Carpeted floor, tile floor

Other Training, Skills and Experience Requirements:

Ability to work with staff, students, parents, and the community

Other Considerations and Requirements:

The physical demands of an employee in a Business Administrator role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.