What are the responsibilities and job description for the Mail Room Coordinator position at NewVista Healthcare?
Mailroom Coordinator
Job Summary:
The Mailroom Coordinator is responsible for managing all incoming and outgoing mail and packages, ensuring efficient distribution and record-keeping. This role includes account management for USPS, FedEx, and UPS, as well as maintaining office supply inventory and providing backup support for the receptionist. Additionally, the Mailroom Coordinator will assist the Maintenance Manager with small maintenance projects as needed.
Key Responsibilities:
Mail & Package Management:
- Receive, sort, and distribute all incoming mail and packages.
- Collect and process all outgoing mail and packages.
- Scan and record all incoming and outgoing packages for tracking purposes.
- Manage accounts with USPS, FedEx, and UPS, ensuring proper billing and service coordination.
Office Supply Management:
- Stock necessary office supplies throughout the building.
- Maintain inventory and reorder supplies as needed.
Reception & Administrative Support:
- Serve as the backup receptionist during breaks and lunch.
- Fill in for the receptionist during scheduled time off or unexpected absences.
Maintenance Assistance:
- Assist the Maintenance Manager with small maintenance projects as needed.
Qualifications:
- Strong organizational and time management skills.
- Attention to detail and accuracy in record-keeping.
- Ability to lift and carry packages as needed.
- Excellent communication and customer service skills.
- Basic knowledge of office equipment and shipping procedures.
- Ability to multitask and support various departments.
This position plays a vital role in ensuring smooth daily operations within the facility. If you are dependable, detail-oriented, and enjoy a variety of responsibilities, we encourage you to apply!
Education:
- High school diploma or GED required.
- Associates or Bachelor’s Degree in Psychology, Sociology, or Behavioral Health field is a plus.
Who we are
At NewVista, the mission is to inspire hope and deliver holistic care to those in need of behavioral health services and Addiction services in a safe and healing environment. We operate Behavioral Health Hospitals, Detox and Residential facilities, and a variety of other ancillary line business that are here to support those who are seeking recovery.
Our compassionate team members work in a challenging yet rewarding environment where each person is a part of making direct impact to our patient’s lives. Our team members work for our patients to help aide them in the recovery and treatment process to restore a better quality life .
Perks at Work
Team Members enjoy a variety of perks in working with us. We offer competitive market wages along with a full robust package around Healthcare, Education, and Recognition.
Healthcare:
- Medical Packages with Rx – 3 Choices
- Flexible Spending Accounts (FSA)
- Dependent Day Care Spending Accounts
- Health Spending Accounts (HSA) with a company match
- Dental Care Program – 2 choices
- Vision Plan
- Life Insurance Options
- Accidental Insurances
- Paid Time Off Paid Holidays
- Employee Assistance Programs
- 401k with a Company Match
Education Leadership Development
- Up to $15,000 in Tuition Reimbursements
- Student Loan Forgiveness Programs
Recognition Rewards
- On the spot recognition Prizes
- Team Member of the Quarter
- Team Member of the Year
