Accounts Receivable Specialist

Account Receivable Specialist

Next Generation Management and Accounting Services

Accounts Receivable Specialist

Next Generation Management and Accounting Services is a professional property management and accounting company looking to hire a full-time Accounts Receivable Specialist to become the newest member of our skilled, diverse, and dynamic team! We are looking for someone who can take on a challenge while providing excellent customer service and professionalism. At Next Generation Management Services, we offer the support, training, and resources needed to not only make you successful but also help you progress both personally and professionally. We offer continuing education credits, training seminars, and much more. Our belief in teamwork, communication, technology, and strong leadership will advance your career and take you to the next level. Come join our all-star team and apply now!

The Accounts Receivable Specialist is responsible for managing and overseeing the collection of payments owed to the company while leading the accounts receivable team. This includes tasks such as invoicing clients, monitoring accounts, reconciling payment discrepancies, and following up on overdue accounts. In addition to managing collection efforts, the role involves overseeing legal proceedings for delinquent accounts and ensuring timely billing and collections. The specialist will collaborate with various departments to optimize cash flow, maintain accurate records, process payments, and resolve billing issues. Strong communication skills are essential for dealing with clients, and attention to detail is necessary for managing financial transactions. Proficiency in accounting software and Excel is also required for this position.

Responsibilities:

• In a daily basis review the batches pending of posting, and coordinate the necessary actions
• In a daily basis, review CINC alerts and make sure receivable team also review and fix what is outstanding
• Check the call logs open for Collection and Receivable team
• Billing residents for homeowner dues, fines, and fees, often on a monthly basis
• Sending delinquency notices and letters to residents who are behind on their payments
• Review and send delinquent letters daily before 11 AM.
• Review and post collection and delinquent batches after thorough verification.
• Keeping the board informed about the status of problem accounts
• Escalating delinquent accounts to collections
• Turn over eligible accounts to attorneys for collections and follow up on status reports.
• Coordinating with the HOA's collection attorney to initiate legal actions to collect overdue assessments
• Process disbursement checks to owner accounts and adjust accounts accordingly.
• Working with delinquent owners to get them caught up on their delinquent fees and assessments
• Keep track of payment plans to help the delinquent owner square the debt
• Complete collection set-up for new associations.
• Review and set up Correspondence templates and statements
• Special Assessment Balances review and Adjustments.
• Address homeowners regarding current account balances and review their ledger histories.
• Make adjustments to ledgers with BOD approval as needed.
• Assist homeowners with online access to CINC, including password resets and navigation.
• Generate payment coupons for new homeowners as required.
• Document all correspondence with homeowners in CINC.
• Respond to emails within 48 hours.
• Ensure timely invoicing and collections, analyze aging reports for overdue accounts, and develop collection strategies.
• Collaborate with property managers to resolve billing discrepancies and tenant inquiries.
• Manage the legal processes for delinquent accounts, including documentation preparation.
• Collaborate with the financial reports team for month-end close activities and ensure accurate transaction recording.
• Stay current with industry regulations and best practices in collections and property management.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 3-5 years of experience in accounts receivable and collections, with at least 1-2 years in a supervisory role, preferably in property management.
• Strong knowledge of legal processes related to collections and tenant eviction.
• Proficient in accounting software and Microsoft Office Suite, especially Excel.
• Excellent analytical, negotiation, and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to work effectively across teams.
• Detail-oriented and organized, capable of managing multiple priorities in a fast-paced environment.
• Salary: $23.00 - $25.00/hr
• Schedule: Full-time 40hrs/wk.
• PTO: 40 hours of sick PTO after the 90-day probation period. 40 hours of vacation PTO after one year and 7 paid federal holidays.
• Location: Sunrise, FL

Qualifications

Salary : $23 - $25