Assistant Property Manager

Assistant Property Manager

Next Generation Management & Accounting
Assistant Property Manager

Next Generation Management and Accounting Services is a professional property management and accounting company looking to hire a full-time Assistant Property Manager to become the newest member of our skilled, diverse, and dynamic team! We are looking for someone who can take on a challenge while providing excellent customer service and professionalism.
At Next Generation Management Services, we offer the support, training, and resources needed to not only make you successful but also help you progress both personally and professionally. We offer continuing education credits, training seminars, and much more. Our belief in teamwork, communication, technology, and strong leadership will advance your career and take you to the next level. Come join our all-star team and apply now!
Please make sure to read, understand, and agree to the job responsibilities, qualifications, schedule and salary expectations before applying for this position:
Qualifications:

• Education: High School Diploma, bachelors degree in Property Management, Business Administration, or a related field preferred.
• Experience: Previous experience in property management or related field preferred
• Skills:
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal abilities, with the capacity to manage relationships with tenants, property owners, and vendors.
• Proficiency in property management software and Microsoft Office Suite (Word, Excel, Outlook), Adobe and Cloud file servers.
• Detail-oriented with strong problem-solving and analytical skills.
• Ability to handle sensitive information with discretion and professionalism.
• Hourly rate: $ 21.00 / hour
• Schedule: Fulltime 40hrs/wk. 
• PTO: 40 hours of sick PTO after the 90-day probation period. 40 hours of vacation PTO after one year and 7 paid federal holidays.
• Location: Tamarac, FL
• Must have reliable transportation a valid drivers license, and vehicle insurance

Assistant Property Manager
The Assistant Property Manager for condos and HOAs supports daily operations by addressing resident inquiries, coordinating maintenance, and assisting with financial tasks. They help maintain records, prepare reports, and ensure compliance with community rules. Additionally, they support event organization and work closely with the primary property manager to ensure smooth property management.
Job responsibilities include but are not limited to:

• Assist the property manager on special projects, research, and overall management of the management office, clubhouse, and amenities
• Maintain and provide professional, logical, and fact-driven input
• Solutions-based results with defensible reasoning
• Answering phones, taking memos and maintaining files, greeting clients and homeowners
• Answer after-hour/weekend emergency phone calls (if needed/applicable)
• Communicate professionally with individuals and through emails with the ability to manage, maintain, follow up, and bring items addressed to full closure
• Identify and prioritize items to address in all areas on a daily and ongoing basis
• Supervise maintenance/janitorial staff which services all common areas, creating and managing maintenance records, workorders, and property inspections. Assist in the scheduling, managing, and supervising of the staffs work and clearly explain the goals and tasks to which they are assigned.
• Define ongoing and special projects and coordinate with the Board and Staff on how the tasks will be assigned, researched, managed, and completed
• Provide reports with timelines for projects and tasks that require subsequent follow-up to include expected completion dates and explanations for any delays
• Report, manage, and summarize items/issues that are in the process of completion
• Set the proper expectations for items in process
• Manage and simplify checklists and streamline procedures for ease and speed with accuracy
• Complete transparency, especially on concerns, errors, or issues that require urgent attention
• Vendor management - obtain quotes, create RFPs, manage projects, and report to the property manager on the progress, scope, and completion of work
• Manage, maintain and organize association contracts, resident files, association website/homeowner portal, maintenance records, workorders, inspections, outside vendor property access, clubhouse, and amenities
• Address and resolve questions, concerns, complaints, phone messages, etc., in a timely manner
• Provide updates to the Board of Directors and committees as needed, with management reports and follow-ups
• Attend Board Meetings and write up summaries of meeting minutes
• Inform unit owners/community of updates through email blasts and bulletin boards
• Manage Enforcement of Governing Rules and Documents. Assist property manager with violation inspections and follow-up.
• Perform regular inspections/violations to ensure the associations governing documents and rules and regulations are being upheld
• Books and Records Assist in the collection of all documentation related to Association operations, including records/books, documents, and all correspondence
• Document items to preserve, safeguard, and recall items in the event follow-up is needed
• Oversee and follow established policies and procedures regarding the qualifications, screening, and acceptance of applicants for residency
• Manage inventory and place office supply orders, and items required for the maintenance of the property
• Reporting any problems or issues to the property manager
• Discuss all items with the Property Manager until a set standard and process are in place and all staff understand their role and responsibilities
• Utilize property management and accounts payable software
• Invoicing - submit all invoices, and ensure vendors are paid in a timely manner
• Any other tasks assigned or directed

Salary : $21