What are the responsibilities and job description for the Dispatch and Logistics Administrator position at Nextech Energy Systems, LLC?
Position Summary: Contribute to Nextech’s daily business operations, key marketing objectives, and sales production goals by providing logistical, sales & marketing, and administrative support to senior management.
Key Duties & Responsibilities
Operational & Logistical Support:
- Coordinate dispatch services with Nextech’s field installers, customers, and contractors.
- Answer inbound phone calls and route accordingly.
- Organize, update, and maintain client and vendor information in the software database and shared drive for accurate quoting, consultation, order history, technical support, and account history.
Inventory & Vendor Relations:
- Assist in managing company inventory and fleet services.
- Understanding, generating, and managing Purchase Orders, Vendor Bills, Customer Invoices, Quote Conversions, E-commerce Sales Receipts, etc.
- Create reports for fleet & inventory management, budget planning, and expense summaries.
- Assist with the direct engagement and relationship development of Vendors and Suppliers.
Administrative Support:
- Administer essential department tasks including, but not limited to printing, labeling, assembling marketing and training materials, and calendar organization.
- Assist staff in optimizing and maintaining an orderly and efficient workspace.
- Perform other administrative duties supporting departments including legal, operations, and e-commerce.
Marketing and Event Support:
- Manage distribution lists for company newsletters, email templates, online promotions, etc.
- Social media posts and campaigns.
- Utilize design software & tools to create dynamic online and print marketing materials including sell sheets, promotional items, infographics, pitch decks, etc.
- Research, plan, and attend relevant Chicagoland industry events, trade shows, and networking opportunities.
Professional Knowledge & Skill Requirements:
- Strong computer and Internet navigation skills.
- Superior written and verbal communication skills.
- Knowledge of finance and accounting processes and techniques.
- Understanding and experience with reports and financial statements
- Proficiency in Intuit QuickBooks, Microsoft Office, and Adobe Acrobat is required. CRM database experience is a plus.
- Knowledge of the energy industry is a plus (but not a requirement).
- This opportunity may require limited local travel; having access to reliable transportation is a plus.
Attributes:
- High level of attention to detail and results oriented mind-set.
- Emotional intelligence- relationship-builder, win-win attitude.
- Excellent communication skills.
- Effective problem-solving skills with the ability to plan proactively, prioritize effectively, and manage conflicts.
- Team player attitude.
About NEXTECH: Nextech Energy Systems is Chicagoland's premier EV installation, building automation, and energy management specialist. Our technicians install and program new technology and put the latest advancements to work. Nextech’s commercial solutions division vigorously explores emerging energy trends and incentives to stay ahead of the curve and improve the bottom line.
Nextech Energy Systems - Your energy, evolved. ™
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Work Location: Hybrid remote in Elk Grove Village, IL 60007
Salary : $55,000
