Onboarding & Payroll Administrator

Overview

Join the best in the industry at Nextech and embark on a rewarding career journey! For over 30 years, we've built our success on a foundation of Quality, Value, and Integrity, fostering enduring partnerships with thousands of satisfied customers. With over 2,000 team members nationwide, Nextech sets itself apart from other companies by being America’s largest HVAC/R service provider.

As we continue to grow, we're committed to offering an exceptional work experience for our employees with numerous opportunities for development and advancement. If you pride yourself on quality work, integrity, and dedication, we want you on our team. Nextech boasts outstanding review ratings on Indeed and Glassdoor, making it the premier destination for HVAC professionals. Elevate your career by joining Nextech today!

Role

The Onboarding and Payroll Administrator delivers a superior new hire experience by providing exceptional service while maintaining quality throughout the pre-employment onboarding process for both internal and external hires. In this high-volume role, you ensure the completion and accuracy of all pre-employment tasks and processes, maintain data integrity, and provide guidance for the new hires up until their date of hire with the Company. In providing this support, the Onboarding and Payroll Adminstrator interacts with new hires, HR, Recruiting, Hiring Managers/Executives and other areas of the Company, as needed. This role requires time management skills and the ability to be prioritize.

In addition, the Onboarding & Payroll Specialist provides additional Payroll support and assists with processing of weekly payroll and employee time records.

Company Benefits

• Excellent Health Insurance options including a FREE employee only option
• Dental, Vision, Accident, Critical Illness, Disability and Supplemental Life Insurance options
• FREE life insurance equal to your annualized pay rate
• 401k with a 50% match up to the first 6% of your contributions
• 7 paid Holidays
• 2 paid Personal days
• 10 paid Vacation days

Min Compensation

Max Compensation

Responsibilities

• Facilitates a seamless new hire on-boarding process for new and existing candidates
• Acts as a key contact for all issues related to on-boarding
• Manages onboarding process by working with hiring managers and recruiters as needed, to coordinate on-boarding schedule and coordination of schedule
• Sends out new hire packets containing required payroll forms, i-9s, benefits information, and other company information
• Provides continual professional contact with the new hire candidate on instruction for each onboarding requirement and regular updates to the hiring manager on where the new hire candidate is within the hiring process
• Coordinates and tracks pre-employment screening requirements such as background checks, drug screens, and MVR checks
• Act as a resource for new employee general questions
• Ensures all required onboarding paperwork is completed and appropriately filed prior to hire
• Works closely with recruiting, hiring managers, and payroll
• Manages electronic new hire onboarding system
• Ensures that documentation is in order and processes I-9’s timely for Human Resources
• Ensures new-employee background checks are processed properly and researches any delays while escalating questionable background results to Human Resources for review and approval
• Tracks onboarding of new hires and reaches out, as needed, on any missing documentation
• Coordinates day 1 schedule to new hire, per hiring manager
• Interacts with Payroll, as needed, regarding sign-on bonuses, relocation payments or other variable pay to ensure new hires receive these per their offer letters
• Enters, maintains, and/or processes information in the payroll system. This may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid days off and holidays, deductions and withholding, address changes, and other information, etc.
• Records and processes federal and state payroll tax deposits (weekly)
• Processes tool purchase orders (PO’s) for Technicians
• Processes employee vacation/time off requests
• Provides additional support to the payroll team, as needed
• Performs other related duties as assigned

Qualifications

• Excellent organization and time management skills to handle multiple tasks in an environment with large volumes of data and paperwork
• Excellent verbal and written communication skills
• Excellent customer service skills (phone & e-mail)
• Highly organized and detail-oriented
• Proven time management skills with a proven ability to meet deadlines
• Ability to maintain confidentiality with sensitive data
• Ability to function well in a fast-paced and demanding environment
• High degree of accuracy and exceptional attention to detail
• Ability to execute tasks independently
• Ability to appropriately prioritize tasks and provide detailed documentation/ follow-up (time management)
• Ability to work effectively under stress, high pressure, and high volume of work
• Ability to troubleshoot effectively
• Ability to quickly adapt to change
• Must demonstrate ability to work in a team environment
• Must be self-motivated and comfortable working with deadlines
• Must be an effective communicator and flexible with constantly changing priorities
• Proven work experience as an onboarding specialist or similar role
• Proven work experience as a payroll specialist or similar role
• Familiarity with HR databases and Applicant Tracking Systems (ATS)

Education and Experience

• High school diploma or equivalent required, college degree preferred
• Prior onboarding Experience required
• Prior experience in payroll required
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn and use ATS (iCIMS) and HRIS
• Sage experience a plus
• HVAC Industry experience or service industry a plus

Physical Requirements

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Able to alternate between sitting and standing, as needed throughout the day
• Occasionally able to lift up to 15 lbs
• Continuously requires vision, hearing, twisting, and talking
• Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing

Salary : $45,000 - $55,000