What are the responsibilities and job description for the Executive Assistant position at Nextgen Management Group?
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills and a strong ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations within the office and providing high-level administrative support. This position will have the opportunity for a hybrid work schedule.
Responsibilities
- Manage and maintain executive schedules, including Outlook Calendar coordination.
- Handle incoming calls and inquiries with professionalism, demonstrating excellent phone etiquette.
- Prepare and organize documents for meetings, including taking minutes and following up on action items.
- Utilize DocuSign for document management and electronic signatures.
- Serve as a personal assistant to executives, managing travel arrangements, appointments, and correspondence.
- Assist with office management tasks, including supply inventory and vendor coordination.
- Maintain organized filing systems (both electronic and physical) for easy access to important documents.
- Other misc tasks as may be required to support the Executive Team and company.
Skills
- Proficiency in phone systems with strong phone etiquette skills.
- Experience with DocuSign or similar electronic signature platforms.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Familiarity with office management practices and procedures.
- Proficient in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.
- Previous experience as a personal assistant or clerk is preferred but not required.
If you are a motivated individual with a passion for supporting executives in a dynamic environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Schedule:
- Monday to Friday
Ability to Relocate:
- Lakewood, OH 44107: Relocate before starting work (Preferred)
Work Location: In person
Salary : $35,000 - $45,000
