Administrative Assistant

Job Summary:

An Administrative Assistant provides administrative, secretarial, and clerical support to others in the office to maintain an efficient office environment. This person processes documents and records, retrieves, and distributes data or information. This role will require traveling to other satellite locations within the DFW area at times to fill orders or assist in office site company support needs. Examples include supporting the VP/Manager in coordinating open interview days at all three contact centers within DFW, grocery orders, and driving high engagement in all centers. Additionally, this role includes backfilling other administrative and departmental needs as required.

Essential Functions:
Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions.

Communication and Correspondence:

• Direct inquiries to the appropriate person or department.
• Draft and edit correspondence, memos, emails, and other documents.
• Handle incoming and outgoing mail and packages.

Multitasking and Prioritization:

• Manage multiple tasks simultaneously and prioritize based on urgency and importance.
• Adapt to changing priorities and deadlines in a fast-paced environment.
• Demonstrate strong organizational and time management skills.

Confidentiality and Discretion:

• Handle sensitive and confidential information with utmost discretion.
• Maintain a high level of privacy and professionalism in all interactions and communications.

Expense Management:

• Track, review, and reconcile expense reports and invoices.
• Ensure timely submission and reimbursement of expenses.
• Maintain records of expenses for accurate financial tracking.

Relationship Management:

• Build and maintain professional relationships with internal and external stakeholders, including clients, partners, and team members.
• You will serve as a point of contact and liaison between the individual(s) you are assisting and other parties.

Miscellaneous Administrative Support:

• Provide general administrative support, including maintaining break rooms and conference rooms, and stocking office supplies at all locations.
• Manage grocery and birthday cake orders.
• Be prepared for on-the-spot tasks and contribute to teamwork efforts.

Experience:

• Must have Valid Texas DL.
• Must have a can-do attitude and willingness to be creative and help others.
• Must be comfortable in a rapidly changing environment and adapt easily to change.
• Highly organized with strong attention to detail.
• Must have the ability to work independently and as part of a team.
• Proficiency in Microsoft Outlook, Excel, and Word.
• Efficient and professional communication skills, both verbal and written.
• Model Nextlink’s company values, provide outstanding customer service and work with the team to exceed customer expectations.

Work Environment/Hazards:

• Working conditions primarily inside an office environment.
• The noise level in the work environment is usually moderate.
• High level of interaction with external/internal clients.

Education:

• High School Diploma required.
• Prior related experience preferred.

Job Classification:

• Administrative
• Non-Exempt

Working Hours/Days:

• Full-time: 40 hours
• Monday through Friday (8 AM - 5 PM)
• Occasional overtime as needed.

Travel Requirements:

• 0%-15%

Affirmative Action (AAP/EEO Statement):
Nextlink is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Drug-Free Workplace:
Nextlink intends to provide a safe work environment that will help protect the safety, health, and well-being of all employees. Therefore, we are committed to an alcohol and drug-free workplace.

Job Type: Full-time

Pay: $16.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• No weekends

Ability to Relocate:

• Weatherford, TX 76087: Relocate before starting work (Required)

Work Location: In person

Salary : $17